Our Client, in the Oil & Gas industry, are currently looking for an Event Coordinator. This is a 1 year contract to start 1st of June
Full time work at least 2-3 days the contractor would need to travel to London's or Crawley offices.
PAYE only
Objectives of this role
Oversee the planning and execution of in person corporate events and trade shows in the UK and overseas
Own every aspect of an event, from venue choice to success metrics
Keep budgets and timelines under control at all times
Responsibilities
Develop a complete understanding of the requirements for every event and trade show
Research vendors and make selections based on their creativity, quality, and cost
Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, F&B management.
Oversee administrative processes such as contracts, payments to suppliers, internal approvals and reporting
Develop content for event materials and work with graphic designer to produce
Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
Liaise with internal and external stakeholders for planning, execution and participation
Collaborate with team and cross functional partners to develop individual 360 strategies for each trade show and event.
Project Manage details that support timeline and keep deliverables on track
Oversee marketing and creative elements including messaging and imagery
Lead on-site event end-to-end Required skills and qualifications
Experience in event planning or event coordination in a corporate environment
Proven track record of creative, successful events
Excellent organizational, communication, negotiating, and multitasking skills
Ability to remain calm under pressure and maintain a customer-service mindset
Bachelor’s degree in marketing or communications discipline
3+ years of experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments. Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries.
Self-starter and problem solver
Strong project management skills, attention to details to support success and efficiency
Strong ability in MS Power Point and MS Excel