Main purpose
The school business manager (SBM) is responsible for managing the strategy and operation of the business functions of our school, including financial management, health and safety, human resources, compliance and administration.
They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership team to focus on teaching and learning.
Duties and responsibilities
Leadership and strategy
* Be responsible for line-managing support staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development.
* Under the direction of the headteacher, lead on all financial matters in school, to ensure the school’s successful financial performance and to ensure financial decisions are clearly linked to the school’s strategic goals.
* Implement school-wide changes and allocate resources in line with the school improvement plan, putting policies and procedures in place and communicating them to staff.
* Take all decisions in line with the vision and values of the school, and encourage others to do the same.
* Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents/carers.
* Monitor developments in technology and consider how it can be used to enhance the school’s business processes, teaching and learning, and staff wellbeing.
* As a member of the senior leadership team (SLT), attend all SLT meetings and report to governors where appropriate.
Financial management and fundraising
* In partnership with the headteacher, manage the school’s budget and ensure it is balanced, realistic, and represents an effective use of public funds.
* Present the budget to the governing board.
* Monitor the budget all year round, advising the headteacher where revisions or changes are needed.
* Forecast future years’ budgets, based on the school’s estimated funding and trends in expenditure, to enable the headteacher to make strategic, long-term decisions.
* Comply with financial reporting requirements and submit statutory returns.
* Oversee school bank accounts on a day-to-day basis, ensuring money is banked, invoices are paid promptly, money owed is collected, and clear records are kept.
* Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan.
* Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money.
* Manage the school’s lettings offer.
Human resources
* To oversee the administration of all payroll and HR documentation including staff recruitment and the maintenance of staff records including contracts and pay statements.
* Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law.
* Advise on HR issues within school and liaise with the external HR provider.
Health and safety
* With the headteacher and premises team, supervise the maintenance of the school site.
* Manage the school’s compliance with health and safety regulations, and put in place processes and procedures to ensure the safety of all in the school.
* Organise health and safety training for staff.
Compliance
* Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements.
* Track all school policies and ensure they are updated in accordance with the policy review schedule.
* Monitor and update the risk register.
Administration
* Keep records in accordance with the school’s record retention schedule and UK data protection law, ensuring information security and confidentiality at all times.
* Provide administrative support for the headteacher and governing body.
#J-18808-Ljbffr