Role Overview
We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations.
This is a varied, hands‑on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You’ll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times.
Key Responsibilities
Office & Business Support
* Take ownership of daily office operations, ensuring a well‑organised, tidy and presentable environment that is professional and welcoming.
* Act as a friendly and confident first point of contact for staff, visitors and external contacts.
* Manage reception, meeting rooms, kitchen areas and office supplies.
* Handle calls, emails, post and general correspondence.
* Welcome visitors and provide office tours for new starters.
* Organise internal meetings, events and team activities, working closely with the Communications team.
* Proactively support teams across the business, anticipating needs and keeping things on track.
* Maintain accurate records, documentation and internal systems.
Facilities & Maintenance
* Manage relationships with contractors and suppliers (cleaning, maintenance, H & S, etc.) to maintain high office standards.
* Coordinate planned preventative maintenance and reactive repairs.
* Own and track servicing schedules, inspections and compliance certifications.
* Ensure office facilities, shared spaces and supplies are consistently well maintained.
Health & Safety & Compliance
* Take ownership of key health & safety processes and compliance activities.
* Coordinate routine checks including fire alarms, emergency lighting and first‑aid supplies.
* Support audits, inspections and risk assessments, ensuring actions are followed through.
* Maintain accurate H & S documentation, audit logs and compliance records.
* Work with external H & S advisors to ensure all required standards are met.
Fleet Administration
* Maintain accurate vehicle records including servicing, MOTs, insurance and compliance.
* Coordinate servicing, maintenance and supplier communication.
* Work closely with internal teams to ensure smooth fleet management.
Subscription Licence & Contract Support
* Support the preparation and issuing of software subscription and maintenance order forms.
* Maintain accurate and up‑to‑date records of licences, contracts and documentation.
* Proactively track renewal dates, ensuring deadlines are met and nothing is missed.
* Work closely with internal teams to ensure alignment on licensing and contract status.
* Support reporting and general contract administration.
Finance Support
* Assist with employee expenses and general finance administration.
About You
* Previous experience in an office administration or business support role.
* Confident, approachable and able to communicate effectively with people at all levels.
* Proactive, organised and comfortable taking ownership of responsibilities.
* Comfortable taking the lead and making decisions within your remit.
* Strong attention to detail, particularly with documentation and compliance.
* Able to manage multiple priorities in a fast‑paced environment.
* Friendly, professional and naturally helpful.
* Good working knowledge of Microsoft Office.
* Experience with facilities, Health & Safety, fleet and contract administration.
* Experience with SAP Business By Design is advantageous.
* Good eye to details and great customer skills.
Benefits
* Competitive salary.
* 30 days holiday (including Bank Holidays).
* Pension scheme.
* Employee Assistance Programme + coaching.
* Training and development opportunities.
* Free on‑site parking.
* Opportunity to join a growing global technology company.
Important Information
* 10-month fixed‑term contract (maternity cover).
* Potential for future opportunities depending on business needs.
* Applicants must have the right to work in the UK (no sponsorship available).
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