Role Overview We are looking for a confident, proactive and approachable Business Administrator to take ownership of the day-to-day running of our office and support wider business operations. This is a varied, hands-on role covering office coordination, facilities and maintenance, Health & Safety compliance, fleet administration, and software subscription licensing and contract support. You’ll play a key role in keeping the office running smoothly, building strong relationships across the business, and ensuring high standards are maintained at all times. Requirements Key Responsibilities Office & Business Support Take ownership of daily office operations, ensuring a well-organised, all areas are tidy & presentable, professional and welcoming environment Act as a friendly and confident first point of contact for staff, visitors and external contacts Manage reception, meeting rooms, kitchen areas and office supplies Handle calls, emails, post and general correspondence Welcome visitors and provide office tours for new starters Organise internal meetings, events and team activities, working closely with the Communications team Proactively support teams across the business, anticipating needs and keeping things on track Maintain accurate records, documentation and internal systems Facilities & Maintenance Manage relationships with contractors and suppliers (cleaning, maintenance, H&S, etc.) to maintain high office standards Coordinate planned preventative maintenance and reactive repairs Own and track servicing schedules, inspections and compliance certifications Ensure office facilities, shared spaces and supplies are consistently well maintained Health & Safety & Compliance Take ownership of key Health & Safety processes and compliance activities Coordinate routine checks including fire alarms, emergency lighting and first aid supplies Support audits, inspections and risk assessments, ensuring actions are followed through Maintain accurate H&S documentation, audit logs and compliance records Work with external H&S advisors to ensure all required standards are met Fleet Administration Maintain accurate vehicle records including servicing, MOTs, insurance and compliance Coordinate servicing, maintenance and supplier communication Work closely with internal teams to ensure smooth fleet management Subscription Licence & Contract Support Support the preparation and issuing of software subscription and maintenance order forms Maintain accurate and up-to-date records of licences, contracts and documentation Proactively track renewal dates, ensuring deadlines are met and nothing is missed Work closely with internal teams to ensure alignment on licensing and contract status Support reporting and general contract administration Finance Support Assist with employee expenses and general finance administration About You Previous experience in an office administration or business support role Confident, approachable and able to communicate effectively with people at all levels Proactive, organised and comfortable taking ownership of responsibilities Comfortable taking the lead and making decisions within your remit Strong attention to detail, particularly with documentation and compliance Able to manage multiple priorities in a fast-paced environment Friendly, professional and naturally helpful Good working knowledge of Microsoft Office Experience with facilities, Health & Safety, fleet and contract administration Experience with SAP Business by Design is advantageous Good eye to details and great customer skills Benefits Competitive salary 30 days holiday (including Bank Holidays) Pension scheme Employee Assistance Programme coaching Training and development opportunities Free on-site parking Opportunity to join a growing global technology company Important Information 10-month fixed-term contract (maternity cover) Potential for future opportunities depending on business needs Applicants must have the right to work in the UK (no sponsorship available)