Job Description
Job Title: Distilleries Technical Coordinator
Location: Airdrie, Scotland
About International Beverage
International Beverage is a dynamic global drinks business, established in 2006 as the international arm of ThaiBev. We develop distinctive, premium brands for global growth, including Old Pulteney Whisky, Speyburn Whisky, Balblair Whisky, Caorunn Gin, Phraya Rum, Larsen Cognac, The Reid Vodka, and Cardrona Whisky. Our award-winning team is united by our values: Creating Value, Collaboration, and Caring for Stakeholders. We’re proud to be recognised as a Great Place to Work, where individuals grow, innovate, and thrive.
The Opportunity
We are looking for a proactive Technical Coordinator to play a key role in supporting our distillery operations and technical projects. This is more than an administrative role, you’ll be involved in coordinating maintenance and investment activities, managing documentation for CapEx projects, and ensuring smooth execution of technical initiatives across multiple sites.
You’ll help centralise processes, streamline systems, and provide critical support for asset management and project delivery. If you enjoy working on varied tasks, improving efficiency, and contributing to projects that shape the future of our distilleries, this is an exciting opportunity to make a real impact.
What You’ll Do
Operational Coordination & Compliance
* Process and validate key information from all distilleries to support production, warehousing, and spirit dispatch across multiple sites.
* Produce accurate documentation to meet HMRC, SEPA, HSE, and other regulatory requirements.
* Act as document controller for the Integrated Management System, ensuring all distillery practices remain current and compliant.
Planning & Stakeholder Collaboration
* Partner with Distillery Managers to plan and document all aspects of distillery operations, maintaining accurate weekly production records.
* Develop and maintain strong relationships with internal teams and external stakeholders to support delivery against agreed production plans.
* Provide administrative and coordination support to the Distilleries General Manager, site managers, and working groups to ensure consistency and efficiency of messaging and documentation.
Maintenance & Asset Management
* Develop and maintain the Maintenance Management System (MMS), creating planned and preventative maintenance schedules for the installed asset base.
* Support the Maintenance Manager with MMS administration, planning, and reporting.
Project Support & Delivery
* Develop and maintain project documentation to schedule and report on the concept, design, delivery, and handover of capital projects.
* Provide administrative and coordination support to the Engineering Projects Manager, ensuring timely and accurate reporting on CapEx investments.
* Assist with procurement, scheduling, receipting, and invoice closure for all distillery activities.
Continuous Improvement & Integration
* Contribute to centralising and streamlining administrative processes to improve accuracy, efficiency, and compliance across all sites.
* Support initiatives to reduce, integrate, and simplify the number of systems in place.
What You’ll Bring
* Proven experience as a technical administrator or within a distilling environment, with a strong understanding of operational processes.
* Familiarity with Maintenance Management Systems (MMS) and involvement in project coordination or support activities is highly advantageous.
* Strong IT proficiency, including Excel, Word, PowerPoint, SharePoint, and SAP.
* Excellent interpersonal, communication, and presentation skills, with the ability to collaborate effectively across multiple sites and teams.
* Ability to manage documentation and compliance requirements for regulatory bodies such as HMRC, SEPA, and HSE.
* Highly organised with strong attention to detail and the ability to prioritise tasks in a fast-paced environment.
* Comfortable working autonomously while contributing to team objectives and continuous improvement initiatives.
* Minimum HNC/D in Business or a Technical subject.
* Formal industry qualification (e.g., GCD) is desirable.
Package
* 35 days holiday
* Attractive pension
* Health Cash Plan
* Income protection
* Life assurance
* Product allowance and staff discount
* Flexible working
* Early finish on Fridays
Why International Beverage?
We offer more than just a job, we offer a place to grow. Enjoy free parking, cycle-to-work scheme, EV scheme, well-being initiatives, and the Real Living Wage. Get involved in charity and volunteering, become a brand ambassador, and attend exclusive events. We celebrate diversity, inclusion, and respect, because that’s what makes us stronger.