Additional Information
Job Number
Job CategoryFinance & Accounting
LocationLondon Marriott Hotel Canary Wharf, 22 Hertsmere Road, London, England, United Kingdom, E14 4ED
ScheduleFull Time
Located Remotely?N
Position Type Non-Management
POSITION SUMMARY
The role of the Finance Supervisor is to assist the Assistant Director of Finance and Director of Finance with the day-to-day operation of the Finance / Accounting department. Technical responsibilities encompass overseeing the Income Audit, Accounts Payable, Accounts Receivable & the General Cashier functions. In addition, the Finance Supervisor will ensure that all months end related General Ledger activity including Bank Reconciliations & Balance Sheet reconciliations are completed according to period end requirements.
SCOPE/ BUSINESS CONTEXT
* A Full-Time position based at the Marriott Canary Wharf Hotel and Executive Apartments.
* Number of Direct Reports – 0 (reports to be reassessed post initial 6-month review)
* Titles of Direct Reports – as above
SPECIFIC DUTIES:
* Supervise the overall functions of Income Audit, ensuring accurate daily Gross Revenue Report's (GRR's), leading to authentic Profit & Loss statements are prepared to a timely schedule. Daily review of FIAT and ensure compliance.
* Supervise the Accounts Payable function in the processing of all invoices for goods received/bought by the Hotel & Executive Apartments, functions to include the following:
* Ensure that all invoices are addressed to the correct legal entity
* All invoices are to be accompanied by a valid and approved Birchstreet purchase order
* Establishing new Creditors in the Peoplesoft G/L as & when necessary
* Maintenance of the Fixed Cost register
* Invoices to be sense checked for correct VAT registration details & VAT analysis
* Posting of Expense reports into PEOPLESOFT
* Posting of all Miscellaneous, Food & Beverage invoices
* Reconciling Vendor statement to ensure that outstanding suppliers are paid in a timely manner thereby minimising the risk of financial exposure to the hotel
* Supervise functions within the General Cashier area and assist in the solution of any problems which may arise.
* Supervise the Accounts Receivable function, with relevance to credit control.
* Generally, supervise the day-to-day functions of the Finance Office, except Payroll.
* Assist the Assistant Director of Finance (ADOF) and the Director of Finance (DOF) in any other functions as requested and to deputise for the ADOF in his/her absence.
* Responsible for ensuring that all guest queries are dealt with the members of the Finance / Accounting office in a timely manner.
* Ensure Cash Deposit Verification is reviewed and checked on a daily basis.
* Ensure that the Bank Reconciliation is completed with a particular emphasis on ensuring the daily receipts and payments are reviewed.
* Verify all Marriott Bonvoy certificates against the invoices and make sure the rates are correct.
* Monitor all 'P' accounts in Guest Ledger on a daily basis working closely with the Finance Assistants, Front Office team & Event Management to ensure accounts are current, all postings are correct, the correct rates are charged and relevant back up is obtained on a weekly basis.
* Assist the Finance Assistant to prepare and send invoices for guests / groups if needed.
* Allocate payments received (BACS, City Ledger cheques) against respective accounts or as advance deposits on receipt in the absence of the Finance Assistant.
* Assisting the Finance Assistant to investigate and resolve all credit card queries and actual charge backs and check the charges and the validity of the credit card against the posting.
* Work closely with the Sales/Event Managers in ensuring that group master accounts are properly set up and that group deposits are received on time and promptly posted to the group master.
* Assisting the Finance Assistant in preparing for the monthly credit meeting.
OTHERS
* Performs other related tasks as assigned by management.
* Complies with Marriott International Hotels Limited Regional Office policies and procedures.
* Working hours as required to do your job but normally not less than 40 hours per week.
MONTHLY RESPONSIBILITIES:
* On the first day of the following month, ensure all accruals/accounts to be completed.
* Ensure all Income Audit functions have been completed accurately.
* Review and clear all 'P' accounts if applicable.
* Ensure all City Ledger payments are posted. Check with ADOF to ensure postings are in balance.
* On the first day of every month, print all relevant month-end reports from Opera A/R.
* Travel Agency commissions should be calculated at the end of each month.
* Reconcile Cash Clearing 113001
* On the 1st of each month, complete the monthly aging report, calculating the DCSO days and providing an explanation for all accounts over 60 days outstanding. The following AR aging details should be forwarded to the ADOF.
EXPERIENCE:
* Previous experience working within a self accounting hotel in the following disciplines is desirable:
* Income Audit
* Accounts Receivable / Credit Control
* Accounts Payable
* General Cashier
* Cost Controller
SKILLS AND KNOWLEDGE
* Must possess a high degree of numerical literacy
* Proven analytical skills
* Must possess the ability to problem solve
* Strong Communication skills (verbal, listening, writing)
* Pro-active, reliable & must display an extremely high degree of integrity
* Able to work alone and within a team
* Flexibility of hours due to period end requirements
PREFERRED QUALIFICATIONS
Education: Technical, Trade, or Vocational School Degree.
Related Work Experience: At least 2 years of related work experience.
Supervisory Experience: At least 2 years of supervisory experience.
License or Certification: None
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.