Finance Administrator - Manchester Arndale
CBRE UK Manchester, England, United Kingdom
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Finance Administrator - Manchester Arndale
CBRE UK Manchester, England, United Kingdom
Join to apply for the Finance Administrator - Manchester Arndale role at CBRE UK
Finance Administrator
Role Purpose
To be responsible for the day to day financial administration and processing of invoices, purchase orders, queries to ensure all data is accurately recorded and monitored. To assist the Finance Manager to ensure effective cover and the efficiency of the Finance Department at all times.
Role Specific Particulars
The property is a large shopping centre located in the Manchester City Centre, best known as Manchester Arndale. The successful candidate will be part of a site team of 15 and will be an essential asset to the property, colleagues, clients and occupiers.
Key Responsibilities
* To check/validate supplier invoices and authorised commitments in accordance with the Centre's accounting system.
* Assist with liaising with FM contractors in order to code purchase orders and invoices.
* Checking and processing commitments through the accounting system.
* Ensuring that all commitments on the system are valid and have been invoiced in a timely manner.
* To assist and resolve supplier payment queries.
* Ensure the correct allocation of costs and recodes if required.
* Analysis of all energy costs to ensure that information is available when required.
* Extract and input data to facilitate completion of Service Charge reports and budgets.
* Administer gift/cheques and flexi-serve processes.
* To create and maintain good relationships with occupiers and associated stakeholders through provision of both proactive and responsive service with regards to all accounting matters.
* Basic financial control (daily reports, banking, reconciliation).
* To maintain and develop good relationships with the local authority and any other representative bodies associated with the Centre.
* Record empty property rates/details including electricity meter readings.
* Ensure accurate recordings of non-recoverable costs.
* Suggest initiatives/recommendations of continual improvement of administrative processes, ensuring excellence in best practice.
* To cover the essential day to day elements of the Finance Manager's role whilst they are on annual leave.
* Assist with the tracking of budgets and the provision of management information.
* Assist with preparation financial reports.
* Assist with the compilation of annual budgets and input budget data into the system.
* Assist in the accounting year ends.
* To attend and training or development courses as necessary.
* To comply fully with CBRE Health and Safety Policies.
* To comply fully with CBRE Environmental Management Policy.
* To administer the process of utility meter installations, monitoring faults and apply for metering connections and load increases.
* To ensure utility meters consumption is accurately maintained and supplier invoices reviewed for accuracy.
* To obtain plans/schedules of works/photographs to log with Valuation Office for all vacant and re-configured units.
* Any other duties as directed by your Line Manager.
Person Specification/Requirements
* Experience in an accounting role
* Qualification in accounting/bookkeeping preferred or qualified by experience.
* Able to build and maintain supplier relationships.
* Understand legislation and policies relating to Health, Safety and Environment.
* Understand and apply all procedures relating to work activities.
* High level of numerical capability.
* Able to use IT software such as Word, PowerPoint and databases and Intermediate level of excel.
* Understand and use industry/company specific IT applications.
* Understand and be able to apply contents of management contracts.
* Understand and be able to manage company financial systems, including accounting packages.
* Excellent organisational skills.
* Able to work as part of a team, supporting colleagues.
* Excellent written and verbal communication skills
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Finance
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