Site Administrator
Due to site growth, we have an exciting opportunity for a highly organised Site Administrator to join our Hounslow team within a fast‑paced, high‑security aviation environment. Working within an administration team, you will be pivotal in ensuring the site maintains 100% compliance with aviation, safety, and data regulations, while supporting the large, based operation with administrative activities.
Responsibilities
* Ensure full adherence to CAA and AVSEC regulations, supporting audits and compliance reporting
* Manage dangerous goods documentation and audit records
* Oversee DBS vetting processes, renewals and tracking
* Maintain GDP compliance documentation and records
* Ensure strict adherence to GDPR and data protection standards
* Coordinate and track mandatory training and compliance registers
* Maintain accurate employee files and training records
* Manage security passes, including issuing, renewals and access control
* Verify employee eligibility, vetting status, and site access rights
* Ensure all systems are kept up to date with no expired or invalid access
In addition to the above activities, you will support the wider administration team with general tasks and reporting activities as and when necessary.
Qualifications
To be successful in your application you will have proven administration or compliance experience ideally within an operational, site-based, or large office environment. You will have strong understanding of compliance, audits and confidential data management, confident working with sensitive information and security processes. We are ideally looking for an individual who has experience of working within an aviation, logistics or pharmaceutical environment. You will be an excellent communicator capable of building strong working relationships at all levels, be highly organised with the ability to manage multiple priorities and possess high attention to detail with a focus on accuracy and compliance. This person must be comfortable using IT systems and MS packages, such as Outlook, PowerPoint, Excel and Word.
Salary & Hours
This is a Monday to Friday role, working 40 hours per week, with a salary of up to £33,000 per annum dependant on experience.
Benefits
We offer a benefits package that includes competitive annual leave entitlement with a fantastic holiday buy scheme, pension and life assurance along with access to an employee benefits platform.
CEVA Logistics UK&I is committed to attracting, acquiring and retaining the best possible candidates in an equal and inclusive way that is consistent with employment legislation and best practice. We aim to select the best available person for every vacancy irrespective of age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs, sex, sexual orientation, gender reassignment and marital or civil partnership status. Please note that candidates will be subject to the necessary right to work checks for the UK and Ireland.
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