Administrative Assistant to the Vice President for Operations
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Position Title Administrative Assistant to the Vice President for Operations
Position Type
Position Type Staff
Employee Group
Employee Group Staff
Time Status
Time Status Full-Time
Time Category
Time Category Full Time (1560-2080 hours)
Annual Hours
Annual Hours 2080
# of Months
# of Months 12
Hours Per Week 40
Work Dates
July 1 – June 30
Campus
Campus Main Campus (Grantham)
Position Description
Position Summary
Provide administrative support to the Vice President. Responsible for coordination of insurance claims. Serve as a notary public for the institution and students.
Education Required
Associates Degree (Business) or strong related experience required.
Education Preferred
Experience Required
2 – 5 years of Administrative Assistant or related experience
Experience Preferred
Skills, Characteristics Required for Position
• Excellent interpersonal and communications skills; ability to communicate successfully across depts. and with various constituencies, including external contacts
•Strong writing and editing skills
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
• Ability to work independently
• Rigorous attention to detail
• Demonstrated computer proficiency including the ability to work independently in Banner, Excel and various databases
• Ability to maintain strict confidentiality
Special Working Conditions
N/A
Driving Requirements
N/A
Essential Employee N/A
Primary Duties
1. Administer day-to-day insurance issues, coordinate claims process, and maintain files.
2. Maintain staff and administrative salary records.
3. Reconcile accounting of the Reserve Fund.
4. Maintain construction / project documentation and contracts.
5. Attend and document Board of Trustee meetings; and prepare mailings.
6. Create and prepare correspondence for Vice President.
7. Support Vice President.
8. Co-chair Safety Committee
9. Serve as Notary public for institution, students, and employees.
10. Maintain consistent and reliable attendance.
Secondary Duties
1. Maintain real estate files.
2. Maintain data on contingent land owners.
3. Assist directors.
4. Other duties as assigned.
Supervises: # of Administrative
Supervises: # of Administrative 0
Supervises: # of Staff
Supervises: # of Staff 0
Supervises: # of Student
Supervises: # of Student 0
Posting Date
Posting Date 05/21/2025
Open Until Filled Yes
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required DocumentsOptional Documents
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900
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