Secretary - Legal Sector
Location: Bristol
Job Type: Full-Time, Permanent
The Role
We are seeking an experienced and proactive Secretary to provide high-quality administrative and secretarial support to legal professionals. This role plays a key part in enabling fee-earners to focus on client delivery by efficiently handling their organisational and administrative needs.
Key Responsibilities
Diary & Contact Management
Manage and maintain fee-earners' diaries, coordinate meetings and resolve scheduling conflicts.
Liaise with PAs and clients to ensure smooth communication and meeting arrangements.
Organise meeting logistics including room bookings, travel arrangements, video conferencing, and catering.
Monitor emails and post, prioritising urgent matters and using initiative to respond or redirect as appropriate.Travel & Expenses
Coordinate domestic and international travel bookings, including transport, accommodation, itineraries, and currency.
Process expense claims and track payments using internal systems.Administrative Support
Handle day-to-day admin including photocopying, scanning, and delegating large-volume tasks to relevant departments.
Manage file opening, archiving, and document storage in compliance with internal procedures.
Assist with submission and monitoring of invoices and billing processes.
Support time recording, reporting and other related administrative duties.Client & Document Management
Maintain accurate client contact records using CRM systems.
Support with pitch and event preparation including RSVP tracking, presentation formatting, and document editing.
Prepare letters, agendas, reports, and meeting packs to a high standard.
Support the maintenance and updating of fee-earner CVs and profiles for client submissions or pitches.Marketing & Business Development
Help collate and update information for marketing purposes.
Assist in the preparation of speaker materials and coordination of client events.
Update intranet or team pages with relevant documentation or event information.
What We're Looking For
Experience & Skills
Proven experience as a secretary or team assistant, ideally in a professional or legal services environment.
Excellent organisational and communication skills.
Strong attention to detail and ability to work under pressure.
High level of discretion when handling confidential information.Technical Proficiency
Good working knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint).
Familiarity with document management systems, CRM platforms tools and financial systems.
Understanding of branding and house style in professional documents.What They Offer
Competitive salary and benefits package, including private medical insurance and pension contributions.
Flexible, hybrid working model with at least three days in the office (dependent on team requirements).
Ongoing learning and development through structured training programs, workshops, and resources.
A collaborative and inclusive working environment that values diversity and professional growth.
Regular social and networking events, and active diversity and inclusion groups