Business Support Assistant (EA / Administrative Support)
Up to £30k + benefits
18 months contract
part time 25 hours per week pro rata
Location: Cambridge
Employment Type: Full-Time
About the Role
We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.
This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.
Key Responsibilities
Calendar Management
Coordinate complex diaries across multiple time zones for managers and team members.
Anticipate scheduling needs and resolve conflicts proactively.
Travel & Expenses
Arrange domestic and international travel.
Manage expense submissions and tracking for senior staff.
Event & Meeting Coordination
Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
Responsibilities include:
Booking venues and meeting rooms
Managing invitations and RSVPs
Coordinating catering
Supporting agenda preparation
Taking and distributing meeting minutes
Following up on action items
Preparing event and meeting materials
Team Mailing Lists
Maintain distribution lists and ensure timely updates for all teams.
Visitor & Lecture Support
Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
Policy & Process Compliance
Ensure adherence to administrative policies, processes, and compliance requirements.
Cover Support
Provide administrative cover and support for other team members as needed.
Cross-Team and Cross-Site Collaboration
Support the planning and delivery of wider business events across Cambridge.
Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
Skills & Competencies
Proactive self-starter with the ability to anticipate needs and take ownership.
Strong written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
High attention to detail with excellent problem-solving abilities.
Calm, organised, and focused under pressure.
Approachable, collaborative, and solutions-oriented.
Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.
Experience
Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment