Our global client based in Hoddesdon is recruiting a Senior Sales Order Processing Associate to support their commercial operations. The successful candidate will be responsible for reviewing contracts, managing sales and purchase order data within ERP systems and ensuring the accurate and timely setup of invoice profiles. This role requires a methodical approach, strong numerical skills, and the ability to communicate effectively across departments. This role extends beyond basic order processing. It involves reviewing complex contracts from the Business Unit and Business Development teams, extracting key information and accurately inputting contract details into the ERP system so they can be converted into work orders. Candidates should have relevant experience administering large or complex orders within an ERP system, along with an understanding of billing and revenue milestones. Strong communication skills are essential, and the successful candidate must be confident, assertive and able to communicate effectively with colleagues, stakeholders and wider business professionals.
Full‑time permanent position working 37.5 hours per week Monday–Friday with flexibility on start/finish times. The role is expected to be based locally in Hertfordshire and requires own mode of transport. Hybrid working is available (3 days in the office and 2 days from home). Competitive salary and excellent company benefits are offered.
Duties
* Maintaining sales order (contracts) and revenue records in systems, from project setup through to fulfilment (release for invoicing and marking of achievement of revenue milestones), in accordance with the contracts established with clients and in compliance with company and accounting policies.
* Review contracts (Quotations, Work Orders and Purchase Orders) for completeness, compliance and accuracy.
* Translate information from the contract to setting up the project in Access Focal Point (project software application) including the associated revenue recognition and invoicing profiles.
* Raise internal purchase order requests for multi‑site projects.
* Trigger invoice requests in a timely manner – at signature of contract, regular monthly invoicing, per milestones or at project completion and through review of weekly invoicing milestone report.
* Work collaboratively with the Business Unit Directors and Project Managers to ensure relevant monthly revenue recognition and invoicing activities undertaken across all projects.
* Assist Project Managers by providing project‑timely reporting and analysis of information.
* Assist in setting up and updating detailed tracking spreadsheets in Excel for multi‑site, complex, long‑term projects.
* Work with site Management Accountant to ensure accurate recording of monthly revenue.
* Evaluate processes and procedures to enhance the effectiveness of the business operations to support the growth in quantity and complexity of deals.
* Operate Focal Point for which proficiency is required or can be attained quickly and Access Dimensions (training on these systems will be provided).
Skills / Experience Required
* Senior experience in a relevant contracts role within a Sales / Finance environment with a mix of admin and finance experience.
* Experience of ERP systems – e.g., Access, Sage.
* Strong knowledge of basic financial principles and practices.
* Proven ability to manage financial records pertaining to client contracts.
* Numerical skills.
* Proficient in Excel with good working knowledge of other MS Office packages.
* Well organised and able to prioritise concurrent deadlines.
* Analytical and problem‑solving skills.Good written and verbal communication skills at all levels.
* Focused on execution with a strong attention to detail.
* Good stakeholder and relationship management skills.
* Degree qualification within a business‑related subject preferred.
Benefits
* Competitive salary and a progressive and comprehensive suite of employee benefits.
* State‑of‑the‑art working environment on site.
* Opportunity for growth and development and support for funding of relevant training and development programmes.
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