ROLE: Production Assistant
SEEN Group Vision: Be the agency the Beauty world wants to work with.
SEEN Group Mission: Originating ideas so inspiring they elevate perceptions of Beauty.
SEEN Group Values:
• Creativity
• Inclusivity
• Positivity
• Excellence
Role Overview:
As SEEN BX Events Assistant, you'll support the planning, coordination, and delivery of the department's creative projects. You'll support the whole Brand Experience team in ensuring that creative projects and campaigns (including events, photography and videography shoots, new business pitches and creative presentation documents) are produced efficiently, at the right cost and in-line with SEEN Group's standard of excellence. Events scheduling is busy and requires working on multiple events at any given time, so multitasking and prioritizing are key aspects of the role.
Roles & Responsibilities:
* Assist the Brand Experience team in the running of projects from brief to delivery on a day-to-day basis under the guidance of Producers.
* Assist in the Researching and gathering of materials for briefs and for creative development on all projects.
* Assist in Searching for suppliers, venues, for up and coming projects.
* Producing and managing timing plans and keeping all teams involved on timing schedules per project.
* Keeping Creative and Comms team up to speed on next steps in production and schedule.
* Co-ordinating approval of assets for clients and creative
* Co-ordinating meetings and providing contact reports to all personnel within the project
* Attending shoots, Source props, locations, talents etc Support the team on set
* Co-ordinating with creatives on all post production and other production needs.
* Budget reconciliations, assist with processing invoices, managing project budgets and
* negotiating costs.
* Developing relationships with suppliers, creative and technology partners to keep abreast of developments and help keeping the agency moving forward with great talent for future projects.
* Keeping up to date with new work in advertising websites like Campaign, Drum and event publications as well as social media to provide updates on competitor projects.
* Helping to push great creativity with the teams and fighting for work that is good enough to win awards.
* Scheduling and other production-related documents (call sheets, risk assessments, release forms, insurance)
* Champion sustainable production ensuring we act consciously at all times on and off set.
* Assist with day to day office operations such as catering ordering, reconciling credit cards and running errands.
Specialist Skill Set:
* Showcase creative thinking working alongside Creative team to bring ideas to fruition
* Be abreast of industry trends and creative executions within the event and beauty industries to ensure concepts stand out creatively and are executed flawlessly
* Brief external suppliers (3D design, Fabrication, AV, Photography, Videography, Graphic Design, Glam, Operations, Agents etc) in collaboration with creative teams.
* Creative problem solver identifies solutions to challenges
* Manage health and safety responsibilities to ensure risks are adequately addressed and work with Group General Counsel to ensure relevant insurance protocols are in place.
* Contribute to internal and special projects as required