Conveyancing Legal Secretary
Job Reference: AB270320261625
Legal Eastbourne, East Sussex (Discussed upon application) - Permanent
Job Title: Conveyancing Legal Assistant
Location: Eastbourne, East Sussex
Salary: Dependent on experience
Working Hours: Monday - Friday, 8:30am - 5:00pm (40 hours per week)
Work Type: Permanent / Full-Time (Office-Based)
HRGO Recruitment are looking for an experienced Conveyancing Legal Assistant to join a busy and well‑established legal practice in Eastbourne. This is a great opportunity to work in a friendly, supportive team, helping a fee earner and, where needed, a secretary managing residential property matters efficiently from start to finish.
Key Responsibilities
* Handle initial enquiries relating to property sales and purchase files
* Carry out due diligence in line with AML regulations and risk management procedures
* Obtain required documentation from clients and liaise with third parties, including HM Land Registry, lenders, and search providers
* Prepare draft sale contracts and re‑mortgage documentation as directed by fee earners
* Provide regular updates to clients on the progress of their matters
* Manage enquiries from clients, estate agents, and third parties
* Undertake word processing of legal documentation and correspondence
* Use case management systems (e.g., Proclaim) to create and manage client files
* Assist fee earners with financial administration including time recording, billing preparation, and completion statements
* Handle incoming calls, emails, and face‑to‑face client enquiries, taking accurate messages where necessary
* Open and set up new files accurately following instructions from fee earners
* Manage filing, storage, and retrieval of client files in accordance with firm procedures
* Ensure compliance with SRA client care standards and GDPR regulations
* Provide general administrative support including photocopying, document binding, and correspondence preparation
* Support colleagues across the team when required, including reception and handling overflow calls during busy periods
Requirements
* Minimum 6 months' conveyancing experience
* Strong organisational skills and ability to manage a varied workload
* Excellent attention to detail and accuracy when handling documentation
* Confident communication skills when dealing with clients, colleagues, and third parties
* Experience using case management systems and Microsoft Office
* Ability to work effectively within a small, collaborative team
* Understanding of confidentiality, data protection, and compliance procedures within a legal environment
Benefits
* Salary dependant on experience
* Company pension
* Work within a supportive, well‑established team environment
Contact us:
* Email: info@hrgo.co.uk
* Call: 01233 722 401
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