This is a non-operational specialist role based within establishments and line managed via the Senior Health Safety and Fire HS&F Advisor within the National Service - Estates, Health, Safety, Litigation and Safety Group HSF&L Team.
The role supports national plans and systems for the effective management of HSF and Litigation via the risk through the provision of first line advice and support for establishment(s) and by the co-ordination and operation of relevant establishment(s) administration and management systems in line with national policy.
There are no line management responsibilities.
Summary
The post manages the day‑to‑day delivery by liaising and coordinating health, safety and fire management in establishments, providing first line guidance and advice, training and support to key stakeholders including the SMT, staff, prisoners, contractors and visitors. It ensures matters are investigated in a timely manner as per guidance and the job holder has access to all work areas, plant and equipment within the establishment.
Responsibilities, Activities and Duties
* Responsible for the administration, management and assurance of all accident, assault, near miss and fire incidents. This involves investigating complex incidents, collating sensitive information, obtaining CCTV/BWVC evidence and recording evidence finds on the Sphera system to support cases and advisory actions.
* Administer and manage the DSE training and assessment software system; undertake individual DSE assessments for acute cases and advise managers when ergonomic assessments are necessary in complex cases.
* Responsible for the health, safety and fire safety critical training and assessment to validation, covering a range of software systems, strategies and policy principles to enable staff to deal safely with emergency incidents. Provide advice to managers, open individual learning plans for those deemed to have a specific learning need and provide peer quality assurance.
* Support the management, monitoring, review and delivery of the risk management model within the HSF&L Governance Strategy. Advise and support senior management and governing governors of any dangerous conditions requiring immediate action and intervention.
* Produce, review and monitor establishment FRA’s, identifying all significant risks and actions, reporting and managing to mitigate or eliminate the risk. Liaise regularly with the PSP (North/South/LT&HS) HSF&L team, ensuring that national priorities and actions for HS&F are fed into relevant establishment management forums and report through monthly stakeholder reports to highlight and progress concerns.
* Manage and coordinate fire safety arrangements within the establishment in line with legislation and policy, including cooperating with internal and external stakeholders to plan and execute fire safety drills, familiarisation tours, tactical exercises and serve as the point of contact during any interruptions to key services, all in line with the establishment’s contingency plans. Frequently liaise with the Fire and Rescue Service (FRS) to facilitate the implementation of the local establishment fire contingency plans in association with FRS operational firefighting procedures.
* Work with colleagues and support all local functions in relation to health, safety and fire compliance, monitoring immunisations, reporting RIDDOR incidents, handling first aid assessment, RPE training to national requirements, arson and PEEP advisory measures in accordance with the governance strategy.
* Review projects with senior stakeholders and management functions, including site visits and pre‑start meetings, providing technical health, safety and fire advice based on legal requirements, HMPPS policy and technical instruction.
* Collaborate with MoJ Estates colleagues in completing high‑risk audits, contribute to Estates tri‑partite meetings, submit Planet FMs or new work requests and EIPs for all unsafe conditions identified through BFRAs and other inspections. Encourage staff to actively report unsafe acts and conditions.
* Monitor the adequacy of HSF&L contingency planning and assist those responsible with the development and testing of HSF&L contingency plans through MOUs.
* Conduct frequent HSF tours to all areas of the establishment using a triangulated approach to inspect and verify compliance. Report any areas of concern effectively and work with managers, including Heads of Functions, to ensure all staff are aware of the risk assessment process and associated SSOW, review and manage risks as required, and perform fire evacuation exercises.
* Assist regional litigation teams in identifying and collating relevant information and documentation to defend the service from legal challenges within complex sensitive cases, protecting the public service and reducing litigation costs.
* Contribute to completing PHASE checklists in line with the HSF&L Governance strategy, evaluating establishment risks, supporting the SHSFA in producing the HSF&L risk register, forward delivery plan and collating RFI data, and monitoring actions and changes in risk levels.
* Ensure all staff and stakeholders receive health, safety and fire inductions and are aware of the actions required in an emergency.
* Attend establishment morning meetings, reporting any areas of concern and acting upon any reported incidents.
* Support the production of incident, risk and compliance data for discussion at establishment HSF&L committee meetings, coordinating the meeting in line with the governance strategy.
The duties and responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Behaviours
* Changing and Improving
* Making Effective Decisions
* Communicating and Influencing
* Working Together
* Managing a Quality Service
* Good IT skills ensuring that related electronic systems are accurately populated.
* Able user of MS Word and MS Excel.
* Basic training and presentation skills.
* Information collation and analysis.
Technical Requirements
The post holder is required to hold or complete within 2 years of appointment:
* NEBOSH General Certificate or equivalent.
* HMPPS Fire Risk Assessment qualification.
Appointees are also required to complete the RPE Training Qualification and will be expected to gain this qualification immediately on appointment. The post holder will achieve Associate membership of IOSH within 2 years of appointment via successful completion of the NEBOSH Certificate or equivalent and subsequently achieve Technical Membership within 2 to 5 years subject to full‑time status. The post holder will attain Technician Grade of the Institute of Fire Engineers within 2 years of appointment via successful completion of the HMPPS Standard Fire Risk Assessor course and maintain 25 hours of continued professional development (CPD) per year, including a mix of formal and informal activities. The post holder will also attain Engineering Technician (EngTech) grade through the Engineering Council and achieve a place on the Institution of Fire Engineers Fire Risk Assessors register.
Ability
* Can deal effectively and assertively with staff at all levels.
* Can work to tight deadlines and prioritise workload in line with demand.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working.
Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre‑employment checks.
Standard full‑time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part‑time, flexible and job‑sharing working patterns, where they meet the demands of the role and business needs. All applications for part‑time, flexible and job‑sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.
If you are a current NPS employee, this vacancy may be available on a loan basis for up to 2 years. Applications are invited from suitable qualified staff. The loan/secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Bank, Public and Privilege Holidays
You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.
Pension
The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance
HMPPS is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ.
Season Ticket Advance
After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and your place of work.
Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including equality and diversity, dealing with challenging behaviour, suicide prevention and anti‑bullying programmes. There are opportunities to access promotion programmes and a variety of training appropriate to individual posts. All staff receive security and diversity training and an individual induction programme into their new roles.
Eligibility
All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS. All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.
Equal Opportunities
This job is broadly open to the following groups:
* UK nationals
* Nationals of the Republic of Ireland
* Nationals of Commonwealth countries who have the right to work in the UK
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
* Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
* Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
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