A Vacancy at Calderdale and Huddersfield NHS Foundation Trust.
The Clinical Education Administrator plays a key role in supporting the smooth delivery of high‑quality education, training, and workforce development across the organisation. As part of a busy, learner‑focused team, the postholder provides efficient and proactive administrative support to ensure effective coordination of placements, teaching sessions, CPD activity, and pastoral processes for a wide range of learners and staff.
A core part of the role involves confident use of multiple digital systems to maintain accurate records, process learner information, and support reporting requirements. The postholder will use education, workforce, and Trust‑wide systems to input data, run reports, and support monitoring, progress tracking, and operational decision‑making. Accuracy, attention to detail, and the ability to handle confidential information with discretion are essential.
The role requires strong organisational skills, the ability to manage competing priorities, and a commitment to providing clear, responsive communication to learners, educators, and external partners. The postholder will work closely with clinical educators, Trust teams, and HEIs to help maintain a positive and well‑organised learning environment.
This post is essential to sustaining the quality, safety, and continuity of the Trust’s education and workforce development programmes, ensuring activity is well‑coordinated, data‑informed, and aligned with governance and assurance requirements.
The postholder will provide high‑quality administrative support to the Clinical Education team, ensuring the smooth coordination of placements, teaching sessions, CPD activity, simulation events, and learner support processes.
They will manage day‑to‑day administrative workflows, including maintaining accurate records, supporting communication with learners, staff and educators, and ensuring timely responses through shared inboxes and scheduling systems.
The role involves confident use of multiple digital platforms to input data, run reports, and support the monitoring of education activity. The postholder will act as a first point of contact for learners, staff, and external partners, offering clear, professional, and supportive communication.
They will also assist with the organisation of education, recruitment events and training sessions, ensuring that logistics, resources, and documentation are in place to support high‑quality delivery.
The postholder will coordinate teaching timetables, placements, induction programmes, and CPD activity, ensuring that schedules, communications, and resources are well organised and accessible.
The postholder will prepare agendas, minutes, and documentation for meetings, maintain organised filing systems, and support audit readiness.
The postholder will liaise with clinical teams, educators, recruitment colleagues, and external partners, providing timely and professional communication while handling sensitive information with discretion.
They will support the delivery of education events by managing logistics, equipment, attendance tracking, and learner engagement.
In addition, the postholder will contribute to continuous service improvement by identifying opportunities to streamline processes, enhance data quality, and strengthen the learner experience, while providing flexible support to colleagues to maintain service continuity during busy periods.
This advert closes on Sunday 26 Apr 2026.
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