About The Role
GRAHAM is a leading UK Total Facilities Management provider delivering planned works and projects across complex, live environments. As part of our continued growth, we are seeking an experienced Contract Administrator to support the delivery of planned minor works projects on a prestigious healthcare contract at North Manchester General Hospital.
This role is suited to someone with previous Facilities Management, minor works or construction project experience, who is comfortable supporting multiple concurrent projects within a live estate. You will work closely with Project Managers, Quantity Surveyors and the FM Helpdesk to ensure projects are correctly instructed, controlled and reported from initiation through to completion.
Benefits: Up to 36 paid annual leave, Excellent Company Pension, Free Life Assurance–6 times annual salary, Training and Development days, Discounted Private Health Care Scheme, Discounted Gym Membership and BUPA Health Assessments Location: North Manchester General Hospital
Hours Per Week: Monday - Friday, 39 Hours
Job Type: Permanent / Full Time
The Administrator shall:
Contract Administration & Document Control
1. Provide comprehensive administrative and document control support to the minor works project team.
2. Receive, log and track minor works enquiries and project instructions.
3. Maintain accurate and auditable enquiry, project and variation logs.
4. Create and manage SharePoint folder structures for all minor works projects.
5. Maintain document control throughout the full project lifecycle, including variations and close‑out documentation.
Purchase Orders & Project Controls
6. Receive client purchase orders and update contract systems accordingly.
7. Set up and manage project work orders within the IFS system (or similar).
8. Raise subcontractor and supplier purchase orders in line with approved project requirements.
9. Support Project Managers and Quantity Surveyors with project cost and order tracking.
Project Support & Coordination
10. Support Project Managers with project coordination activities across multiple minor works packages.
11. Assist with the preparation and compilation of O&M manuals and Health & Safety files for project handover.
12. Liaise with internal stakeholders and supply chain partners to support effective project delivery.
Reporting & Management Support
13. Gather, maintain and analyse project data for KPI and performance reporting.
14. Support the preparation of monthly project and contract reports for senior management.
Meetings & Communication
15. Attend internal and client project meetings as required.
16. Produce accurate meeting notes and track follow‑up actions.
This job description is intended to give the post holder an appreciation of the role envisaged for the job title and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.
This job description is intended
About You
Essential Criteria
17. Proven experience in an administrative, contract support or document control role within Facilities Management, minor works or construction project environments.
18. Experience supporting planned works or project activity, rather than reactive maintenance.
19. Strong organisational skills and ability to manage multiple projects simultaneously.
20. Excellent attention to detail and accuracy.
21. Good IT proficiency, including Microsoft Word, Excel and Outlook.
22. Clear and professional written and verbal communication skills.
Desirable Criteria
23. Experience working on healthcare, hospital or other live operational environments.
24. Familiarity with IFS or similar ERP / project management systems.
25. Experience compiling or supporting KPI and project reporting.