Reference: VB7040
Salary: £45,000 - £50,000 (pro rata)
Location: Taplow, Buckinghamshire
About the Organisation
A luxury wedding and events venue based in a 100-acre estate in Buckinghamshire. From welcoming regal guests in centuries past, to Hollywood film stars and celebrities in more recent years, the privately run Georgian mansion has enjoyed an illustrious history. It is now firmly established as one of the country’s most desirable events venues, and has a reputation for creating exceptionally high quality, memorable experiences for its customers.
EA to support Managing Director
The EA will provide comprehensive support on various projects from start to finish while also managing the MD’s diary and inbox. Luxury hospitality and/or events experience is essential. This is a permanent role with some flexibility to adjust your schedule on different days or weeks, depending on the requirements of the role.
Key Responsibilities
Project Support
* Assist in planning, executing, and completing projects to ensure timely delivery.
* Conduct research, compile reports, and coordinate with internal and external teams.
* Support the MD in exploring new avenues for growth and innovation.
Administrative Tasks
* Prepare and edit documents, presentations, and reports.
* Handle confidential information with the utmost discretion.
* Provide general administrative support as needed.
* Arrange meetings, assisting with any necessary documentation including agendas and presentations, and managing any follow up required including minutes.
Diary & Inbox Management
* Efficiently organise and manage the MD’s daily schedule and emails.
* Arrange travel itineraries and handle logistics.
* Prioritise and manage communication to ensure timely responses.
* Identify meeting actions and outstanding tasks, tracking their progress, and providing reminders or follow-ups to ensure timely completion.
Skills & Attributes
* Excellent interpersonal skills with the ability to form strong working relationships.
* Exceptional organisational, communication, and time management skills.
* Proactive problem-solving skills and keen attention to detail.
* Proficiency in Microsoft Office Suite.
* Ability to handle multiple tasks and meet deadlines efficiently.
* Proven experience as an Executive Assistant, preferably in the hospitality and or Property industry.
Preferred Qualifications
* Experience in hospitality, event management or a related field.
* Familiarity with project management tools and methodologies.
Benefits
* 23 days holiday plus bank holidays
* Flexible approach to working hours
* Friendly and passionate work colleagues, dedicated to the events industry
* Regular team recognition, rewards lunches, and memorable social events.
* An additional perks package which includes discounted use
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
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