We’re looking for a proactive and highly organised Finance & Business Support Assistant to join our Commercial team on a part-time basis. This role is central to the smooth running of our operations and offers a varied workload across Finance, HR, Commercial Administration, and Leadership Team Support services. You’ll be a trusted point of contact for internal teams and external partners, helping to maintain operational excellence.
* Part-Time, 3 Days/Week
* Hybrid - Southampton & Remote
Responsibilities:
* Maintain accurate financial records and ledgers
* Bank Account and Credit Card Reconciliation
* Support VAT returns
* Support expense claim reconciliation
* Payroll
o Process monthly payroll including JNL posting
o Administer company pension schemes and liaise with providers
o PSA administration and return
o P11d administration and return
* HR Administration
o Maintain employee records and support onboarding/offboarding
o Coordinate training records and HR compliance documentation
o Assist with recruitment logistics and scheduling
* Commercial Administration
o Assist with contract management and commercial documentation
o Support reporting and data collation for the commercial team
o Coordinate supplier and client communications
* Office Management
o Oversee day-to-day office operations and supplies
o Liaise with facilities and IT support providers
o Ensure a well-organised and welcoming office environment
o Maintain insurance records and ensure renewals and compliance
o Handling incoming calls, post and emails
* PA Support to Leadership & Exec Team
o Provide diary management and meeting coordination
o Prepare agendas, take minutes, and follow up on action items
o Support travel arrangements and event planning
* PA Support to Owners
o Provide diary management and meeting coordination
o Support Self Assessment payments and stat compliance - with help of external Accountants
o Support owners personal Xero accounts
o Support travel arrangements and event planning
Person Specification
Proven experience in a similar administrative or coordination role
AAT Qualified or equivalent preferred
Proficiency in Microsoft Office, Xero and various SaaS platforms
Strong organisational and multitasking abilities
Excellent communication and interpersonal skills
Discretion and professionalism when handling confidential information
Comfortable working independently and managing multiple priorities
A proactive mindset with a willingness to take ownership
Adaptable and comfortable working in a fast-paced, evolving environment.
Comfortable embracing AI tools and technologies to streamline processes, enhance productivity, and support innovation.
Have a sense of ownership and responsibility for deliverable
A positive, entrepreneurial attitude and approach
Not afraid to get involved where needed.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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