HR & Office Manager - UK & Ireland
Contract Type: Permanent
Hours: 20 hours per week
Location: Brentford / Home Hybrid
Reporting Line: Country Director UK
Salary £37,000 (pro rata £19,721 for 20 hours a week)
An exciting opportunity for an experienced CIPD qualified HR & Office Manager to work part time (20 hours a week across 4-5 days) for a well-known global brand.
This is a pivotal role in connecting business objectives with people-focused initiatives across their UK and Ireland offices.
Responsible for driving HR best practices that support employee development, engagement, and performance, enabling our people to thrive and contribute to the successful delivery of the business strategy.
As the primary point of contact for leaders, managers, and employees, you will provide guidance and support across the full employee lifecycle, including people management, career development, employee relations, and HR processes with the support of Global HR stakeholders.
The Office management aspect of the role is integral to ensuring the efficient day-to-day operation of the UK office, supporting broader administrative functions including office and facilities management, landlord liaison, and ensuring Health and Safety and insurance compliance.
This is a hands-on position suited to a proactive and highly organised individual with excellent communication skills, the ability to work independently and as part of a team, with strong attention to detail.
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HR Responsibilities:
* Providing full generalist HR support across the UK and Ireland offices
* Supporting recruitment activity, from sourcing through to onboarding
* Conduct office inductions for new UK employees, including health & safety and fire procedure briefings
* Manage HR processes, including payroll, holiday tracking, pensions in partnership with partners such as Moorepay
* Keeping up-to-date in changes in UK employment law and best practices
* Support our people competence development needs
* Support and coach managers on people-related matters
* Work closely with teams across the business to drive a positive culture
* Develop employee wellbeing, healthcare and safety practices, as well as the wellness program
* Lead our local compensation and benefits benchmarking and development
* Handle and develop people reporting as agreed within responsibility area
* Monitor and coordinate long service awards and milestone birthdays in line with company standards
* Maintain and update HR systems with salary adjustments, bonuses, training records, and employee detail changes
* Manage the leaver process, including removal from policies (pension, death in service, health insurance, payroll) and system access
* Support the coordination and administration of team training activities
* Organise team social events and employee engagement activities
Office Administration - UK Office:
* Manage office supplies, stationery, first aid stock, office consumables, and staff samples
* Coordinate IT services, company insurance policies acting as the main point of contact for brokers and renewal discussions
* Arrange office maintenance, compliance reviews, and health & safety checks
* Liaise with the building management team, oversee cleaning contractor arrangements
* Support the maintenance and administration of travel company agreements
* Processing all office post, parcels and deliveries
Key Competencies & Skills:
* Experience - at least 5 years' experience in a similar HR generalist role in an international and multicultural environment, with in-depth knowledge of employee relations, end-to-end HR processes and best practices
* CIPD qualified
* Confident communicator, able to build strong relationships across all levels
* Proactive, organised and able to manage a varied workload
* A team player who enjoys being visible and hands-on within the business
* Understanding of how HR laws and regulations guide us, and ability to ensure that we remain up-to-date and compliant in such matters together with our internal and external stakeholders
* Strong problem solving skills and ability to address HR challenges with practical solutions
* Ability to work independently with a pragmatic and people-centered approach
Please apply, get in touch to hear more!
EXEHP