Receptionist / Office Coordinator – Temp (Immediate Start – End of Jan)
📍 West End, London | 🕔 Full-time, Office-based | 📅 Immediate start – End of Jan
💼 Global Talent Agency
KMK is super excited to be working with a world-renowned global talent agency based in the heart of the West End! Known for representing some of the biggest names in entertainment, this is a truly unique opportunity to join an incredibly vibrant, fast-paced, and creative environment.
They’re on the hunt for a super switched-on and experienced Receptionist / Office Coordinator to be the face of their London HQ. This is a temporary role starting immediately and running until the end of January – perfect for someone who loves being in the thick of it and thrives in a buzzy office setting.
What you’ll be doing:
* The first point of contact for incoming calls, handling enquiries, directing to the appropriate person.
* Welcome guests to the office, ensuring meeting rooms are set up beforehand and are tidy afterwards.
* Oversee day-to-day office operations, ensuring a safe, professional, and well-organised environment
* The first point of contact for all office-related issues and queries - create 'how to' sheets to enable self-service (e.g. boardroom tech, coffee machine)
* Ensure everything is set up in advance of the monthly company meeting
* Manage daily post and deliveries and distribute to teams
* Coordinating courier collections and special deliveries
* Ensure resources are available to the team, regularly monitoring supplies
* Maintaining inventory of office equipment
* Coordinate health and safety compliance, including risk assessments/regular checks
* Manage suppliers, contractors, and service providers, including resolving office issues or coordinating repairs
* Manage facilities such as energy meters, security alarms, coffee machine, smart taps, printers, franking machine and waste disposal
* Lead and support facilities projects as needed
* Coordinate the payment of invoices
* Coordinate electronic birthday cards
* Plan and organise events and socials including monthly office social
What we’re looking for:
* Proven experience in Office Management within a fast-paced environment
* Professional and discreet when dealing with clients or confidential information
* Passionate about providing a high level of service and creating a well-run environment
* Highly organised with the ability to manage multiple priorities, working independently
* Available immediately and happy to work 5 days a week in the office
Why you'll love it:
* Work in a super cool and dynamic creative environment
* Be part of a supportive, sociable, and passionate team
* The perfect role if you’re between projects or looking to gain experience in a top-tier talent agency