Job Description:
United States ADMINISTRATIVE ASSISTANT BIRMINGHAM Birmingham / Graduate / Number of vacancies: 1
Responsibilities include:
* Providing administrative support to management, including expense management and check registry
* Supporting the MIS process: inputting data, reconciling information, supporting information flow to headquarters
* Assisting employees with time and expense reporting
* Handling general administrative tasks: reception, calls, mailing, filing, copying
* Managing procurement of office supplies, equipment, and furniture
* Monitoring office supplies and hardware
* Supporting relationships with outsourced vendors and service providers
* Maintaining contracts and managing renewal processes
* Supporting client relationships: meetings, invoicing
* Assisting in human resources activities: recruiting, onboarding, training documentation
* Organizing meetings and seminars, including logistics and catering
* Supporting social action activities and organizing corporate events
* Managing travel arrangements and bookings, ensuring policy compliance
Requirements:
* Fluent English and conversational Spanish
* Strong communication and negotiation skills
* Excellent organizational skills and attention to detail
* Positive attitude, energetic, able to manage time effectively
* Ability to handle multiple tasks and solve problems independently
* Confidentiality and professionalism
* Proficiency in Microsoft Office
* Experience in office management and administrative tasks
What We Offer:
* Attractive employment contract with competitive benefits
* Opportunities for professional growth and development
* International work environment
* Integration into a professional team with strong values and culture
* Extensive training programs and career development plans
* Opportunities for internal promotion based on merit
* Partnership opportunities within the firm
Additional Information:
We maintain close relationships with prestigious universities, organize community activities, and sports tournaments. For more information, visit our website at www.managementsolutions.com. We are committed to equal opportunities in employment.
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