Admin Assistant
Position: Admin Assistant at px Group – Administration Department, Peterhead.
Overview
The primary function of the role is to provide secretarial support to the maintenance department and support the Maintenance Delivery Manager.
Key Responsibilities
* Assist Maintenance Management with invoice management:
o Check information received against Q4 and relevant contract
o Ensure correct hours and rates have been charged
o Ensure personal details are treated with confidence in line with GDPR
o Query anomalies with contract representative
* Manage site PPE stock and place further PPE orders as required
* Maintain authorisation records and issue status reports
* Collate, edit and proof site monthly reports
* General office support: order supplies, coordinate general service/maintenance of office and gym equipment
* Ensure current Certificate of Employers Liability Insurance is received from all contract companies and displayed on notice board
* Support operations team with orders of tooling, nitrogen and diesel
* On-call member of the Emergency Response Team, carrying out the role of Event Logger / Admin during incidents
Minimum Requirements
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
* Excellent written and verbal communication skills
* Strong organisational and time‑management abilities; high attention to detail
Benefits
* Contribution toward eye test and glasses
* Online company discount benefits, including cinema tickets and gym membership discounts
* Long Service Awards
* Employee recognition scheme – ELITE Awards
* Employee Assistance Programme
* Flexible benefits package
* Onsite parking
Equality Statement
We are committed to equality of opportunity for all staff; applications from individuals of all ages, disabilities, sexes, gender reassignment, sexual orientations, pregnancy and maternity, races, religions or beliefs, and marital or civil partnership statuses are encouraged.
Additional Information
Please note this role may close early or be extended depending on the volume of applications.
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