Your new company You'll be working for a reputable market-leader in the legal sector who is looking for a Personal Assistant based in Edinburgh City Centre. With an aggressive growth plan and the vision to become a better leader in its field. Your new role As a passionate and adept individual, your primary responsibility is to manage and execute a range of support tasks. Providing excellent service to both internal and external stakeholders, you will contribute to improving the operation's productivity. Key Responsibilities Open and close client matters in line with firm procedures, including conflict checks, engagement letters, and coordination with internal teams Conduct Active Matter reviews with fee earners to support billing and invoice payments Manage complex monthly billing: prepare WiP reports, liaise with fee earners and Finance, draft and review invoices Handle ad hoc billing requests; billing system training provided Produce accurate correspondence, documents, and presentations using Word, Excel, PowerPoint, Adobe, and dictation tools Collaborate with WP team when needed; independently create and amend large documents Manage diaries and schedule commitments, including room bookings, catering, IT support, and attendee coordination Oversee email accounts, including partner inboxes and those of absent fee earners; maintain email and file organisation Organise and attend team meetings, manage logistics, take notes, and follow up on action items Resolve invoice queries and manage client purchase orders where applicable Perform filing, scanning, photocopying, and binding tasks Communicate with clients and contacts, providing assistance or redirection as needed Arrange travel and hotel bookings, create itineraries, and process expense claims Maintain and update client and contact information in CMS/Marketing databases Organise team training and other ad-hoc administrative tasks Manage team paper storage, including indexing and off-site archiving Liaise with internal support teams: Finance, Facilities, Reception, Marketing, IT Provide support to the wider PA group across divisions and offices as needed What you'll need to succeed To be successful in this highly visible role, you will have: Strong organisational skills and exceptional attention to detail Proven experience as a PA or executive assistant, ideally within the legal sector A solid understanding of legal processes, with the ability to identify when to seek expert input Initiative to proactively gather relevant information and complete tasks efficiently What you'll get in return In return for your hard work and dedication, you'll be rewarded with: Pension scheme with flexible contribution options Performance and company-wide bonus opportunities Generous holiday allowance with options to buy extra days Enhanced family leave policies Life assurance and wellbeing support Cycle to Work and other salary sacrifice schemes Paid volunteering days and charitable giving options Employee referral incentives What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk