We are seeking a proactive and highly organised Office Manager & Executive Assistant to support our Managing Director and ensure smooth operations within our office. This role requires a versatile individual who can manage office administration, IT requirements, compliance, marketing, and executive support.
Part Time hours would be considered on a minium 3 day basis.
Key Responsibilities:
Office Management & IT:
Assist the Managing Director (MD) and shareholders with office and building-related queries.
Oversee office and IT requirements, ensuring efficient management and resolution of issues.
Implement and manage business and IT changes within the office.
Manage office supplies, equipment, and budgets, ensuring cost-effectiveness.Executive Support:
Manage the MD's inbox, calendar, and personal requests, ensuring timely responses and scheduling.
Arrange meetings, manage holiday calendars, and prepare monthly management meetings with detailed minutes.
Provide PA support including diary management and ad-hoc tasks for the MD.Reporting & Data Management:
Prepare and develop the monthly sales presentation and various business reports.
Monitor and report on key business metrics, including sales figures, timesheet submissions, and LinkedIn usage.
Manage and maintain the Bullhorn database, conducting regular checks and pulling necessary reports.Compliance & HR:
Assist in providing an active compliance service, ensuring adherence to client and candidate regulations.
Support onboarding and offboarding processes, including setup of office supplies, systems, and IT access.
Keep client and candidate information up to date, ensuring compliance with current legislation.Marketing & Social Media:
Manage the Clearwater website and social media platforms, ensuring content is professional and engaging.
Produce marketing materials and analyze data from various platforms to optimize engagement.Event Coordination:
Organize company events and conferences, including booking transport, accommodation, and presenting proposals.
Serve as the main point of contact during company events and job fairs.Accounting Support:
Assist with sales and pay invoices, contractor runs, and client setups.
Handle payment queries and track delivery deals. Skills & Experience Required:
Demonstrated initiative, motivation, and a commitment to assigned tasks.
Discretion in handling confidential and HR matters.
Excellent interpersonal, organizational, and IT skills.
Strong written and verbal communication skills, with a focus on professionalism.
Problem-solving abilities and adaptability in a fast-paced environment.
Experience in office management, IT systems, and database management.
Understanding of Clearwater values and a commitment to the success of the firm.Please apply as directed