Job overview
An opportunity has arisen for a band 3 Cancer Admin Support to work within our Cancer Services Department based at Royal Sussex County Hospital.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Main duties of the job
We are looking for a highly motivated individual to provide a comprehensive cancer admin support to the Cancer MDT Co-Ordinators as directed by the Cancer Team Leaders. The successful candidate must be able to work using their own initiative, but also as part of a team.
Good communication, organisational and time-management skills are essential as you will need to liaise directly with cancer support workers, clinical nurse specialist and the wider cancer multi-disciplinary team including community services and other third party stakeholders.
A working knowledge of general office procedures and Microsoft packages is required but full training will be given in the use of oncology and hospital software.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
1. To ensure the recording of clinical information for all cancer patients is accurately entered.
2. To become familiar with the data stored within medical notes and on the Trust’s computer systems about patients with cancer.
3. Maintain data entry requirements by following data programme techniques and procedures.
4. Maintain operations by following policies and procedures reporting any necessary changes required.
5. To be responsible for collating missing data and confirming information from various sources to ensure complete and accurate data entry.
6. To have a basic understanding and familiarity with medical terminology.
7. To ensure all information follows the Caldicott information governance guidelines.
8. To support the Cancer team in the preparation of regular monitoring and analysis reports for this cohort of cancer patients.
Any other duties appropriate to the post holder’s grade and capabilities relevant to the multi-disciplinary teams as requested by the Patient Pathway Coordinator Team Leaders
Person specification
Experience / Qualifications
Essential criteria
9. Admin/Reception experience using office software
10. GCSE or equivalent in English and Maths
Desirable criteria
11. Knowledge of medical terminology
Skills
Essential criteria
12. Good keyboard skills
13. Good telephone manner
14. Understanding of confidentiality
15. Clerical & Organisational skills
Personal Qualities
Essential criteria
16. Able to use initiative and work as part of a team
17. Ability to work in a pressurised environment
18. Ability to accept and manage change
Equality, Diversity and Inclusion
Essential criteria
19. Evidence of having undertaken own development to improve understanding of equalities issues
20. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications