Overview
My client, a boutique law firm, is seeking a proactive and reliable Facilities Assistant to join their close-knit team. This is a fantastic opportunity for someone with a keen interest in facilities to step into a varied and hands-on role, supporting the day to day operations of a busy legal office. You'll work closely with the Facilities Manager and be a key point of contact for both staff and contractors.
Responsibilities
Duties will include:
* Assist in managing the Planned Preventative Maintenance (PPM) schedule across all office locations
* Support DSE (Display Screen Equipment) assessments in conjunction with HR and under the Facilities Manager’s guidance
* Liaise with landlord building teams to report and resolve building-related issues (e.g. lighting, temperature, shared services)
* Manage day-to-day desk bookings, including desk allocations and setup for fee-earners
* Issue and update security passes and manage related data
* Act as a fire marshal and lead evacuation procedures in the Facilities Manager’s absence
* Monitor and maintain first aid supplies
* Provide reception cover when needed
* Post handling
* Coffee machine maintenance
* Replenishing office and kitchen supplies
* Meeting room assistance
Qualifications
* Some prior experience in a facilities, office support, or administrative role
* Excellent communication and organisational skills
* Ability to work independently and take initiative
* Willingness to act as fire marshal and first aider (training provided)
Please apply today for immediate consideration!
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