Service Care Solutions are working with a well-established legal firm who are looking to recruit an experienced Secretary / Personal Assistant to join their Commercial Property Team in Aberdeen.
This is a varied and fast-paced role, ideal for an organised, proactive individual who is comfortable managing multiple priorities and supporting fee earners in a busy professional environment.
The Role You will provide comprehensive secretarial and administrative support to the Commercial Property team, ensuring client matters and internal processes run smoothly and efficiently.
Key Responsibilities
Scanning, saving and distributing incoming mail
Preparing and managing outgoing correspondence
Managing dictation and producing legal documentation promptly
Compiling offers and leases
Arranging document signing and completion. Handling incoming calls from clients and third parties
Taking accurate messages and liaising with clients and solicitors
Supporting billing and cashroom processes, including invoices, balances and payment forms
Preparing CHAPS forms and arranging authorisation
Opening, closing and archiving files. Locating and managing documents stored in safes and archives
Using Elite to open files and produce billing reportsThe Ideal Candidate
Previous experience in a legal secretary or PA role (commercial property experience preferred)
Highly organised with strong attention to detail
Able to manage competing deadlines effectively
Professional and confident when dealing with clients and third partiesBenefits
Competitive salary (dependent on experience)
Opportunity to join a respected and supportive legal team
Varied role with scope for development
If you are a Legal Secretary or PA interested in moving into supportive firm, apply by sending your CV to (url removed) or call on: (phone number removed).
We also welcome referrals for this position if they are new to SCS, where a successful recommendation would be worth £250