Location: This role is ideally based in Thornhill, Dumfries and Galloway / Hybrid - Thornhill, Dumfries. However frequent travel to HALO UK offices and regional locations is an essential part of the job
Salary: Up to £30k, dependant on experience
Contract: Full-time, Permanent
Key Working Relationships:
1. Regional Finance Manager
2. Programme Managers
3. Country Finance Managers
Reporting Structure:
4. Responsible to: Reginal Finance Manager
5. Direct reports: None
About HALO:
The HALO Trust is the world’s largest and oldest international humanitarian mine action non-government organisation (NGO). For over thirty years, we have been saving lives and helping war-torn communities recover, by making their land safe. Our mission is to protect lives and restore the livelihoods of those affected by conflict.
HALO is known for its work to clear landmines, but we also lead on dealing with unexploded ordnance, from bullets to aircraft bombs and we educate communities to keep them safe. We also build safe arms stores and systems for securing guns. HALO was established in Afghanistan in 1988 and now employs over 11,000 staff in 28 countries and territories
About the role:
You will support the Regional Finance Manager by providing advice and assistance across a portfolio of HALO Programmes.
Key Responsibilities:
Donor Contract Management
6. Support the production of timely financial donor reports and fund requests.
7. Provide support in the development of donor budgets utilising HALOs financial planning system (Adaptive Insights).
8. Support in the development of systems, tools and processes to ensure HALO’s budgeting and forecasting process operates efficiently and effectively.
9. Assist the financial monitoring and review of grants/contracts, working closely with colleagues to forecast and report on project costs to completion.
Programme Support
10. Support programmes in the construction of country budgets together with anticipated donor funding allocations
11. Prepare for approval and enter monthly journals into the accounting system
12. Support the review and reconciliation of implementing partner’s reports and review of request for payment
Programme Compliance
13. Assist monitoring the compliance against overseas statutory regulations, including company registration, financial reporting and taxation
14. Assist in the monitoring of compliance against Donor regulations and HALO financial and logistics standing operating procedures, carrying out desk and field-based audits
15. Assist in the production of transactional reports/documentation for grant/contract audits, liaising with the external auditors/country teams as appropriate
All HALO staff are expected to undertake the following general duties:
16. Work within the framework of HALO’s core values, promoting its ethos and mission statement.
17. Work towards achieving programme and/or group business plan objectives.
18. Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
19. Travel to HALO programmes as and when required (no more than 3 short visits per year)
20. To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.
This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises
Requirements
21. A bachelor’s degree in finance, accounting, business administration or a related field is often essential
22. Strong and demonstrable experience in a finance role
23. Use of Excel to manipulate and analyse data (ability to produce pivot tables, VLookup, SUMIF etc.)
24. Excellent interpersonal skills
25. Willingness to travel to HALO programmes
Benefits
26. Competitive salary
27. 25 days annual leave, plus 8 statutory holidays
28. Non-contributory life assurance
29. Private medical health cover
30. Pension contributions matched by HALO up to 5%
31. Emergency medical insurance when traveling overseas
32. Flexible working policy
The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.