Role Overview:
Anderson Knight are recruiting a Legal Personal Assistant (PA) to support a legal firm in Edinburgh. The successful candidate will provide efficient administrative, secretarial, and PA support to the fee earners, ensuring smooth daily operations.
Key Responsibilities:
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Prepare and format correspondence, documents, presentations, and reports using Microsoft Office, Adobe, and dictation software.
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Handle client and matter opening and closing, including liaising with Finance and AML teams, performing conflict checks, and drafting engagement letters.
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Manage complex diaries, schedule meetings, book rooms, and arrange travel and accommodations.
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Oversee email accounts, including monitoring inboxes for absent fee earners, filing, and managing email storage.
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Coordinate team meetings, take notes, and track tasks to ensure follow-through.
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Assist in invoicing, including monthly billing, client queries, and managing fee portals.
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Organise documents, filing, scanning, and photocopying as needed.
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Collaborate with support teams (Finance, IT, Facilities, etc.) to ensure efficient workflows.
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Provide ad-hoc administrative support, such as organising training and updating contact databases.
Candidate Profile:
Essential:
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Strong organisational and time management skills.
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Attention to detail and ability to work under pressure.
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Previous experience as a PA or Executive Assistant.
Desirable:
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Experience in the legal sector.
Technical Skills:
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Proficiency in Microsoft Office and relevant legal tools.
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Ability to manage multiple priorities and tasks effectively.
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Demonstrates initiative in completing tasks and providing solutions.
Business/Work Management:
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Works effectively as part of a team to meet objectives within deadlines.
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Keeps colleagues and clients informed of progress.
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Adheres to firm policies and procedures, including financial processes.
Submit your CV in confidence today to be considered for this wonderful opportuity