Active Prospects, a well-established social care organisation, is looking for an immediately available Accounts Payable Administrator reporting to the Finance Manager in a small and friendly finance team of 6 based at our head office in Reigate.
Reporting to the Finance Manager, this role is responsible for managing the accounts payable process, ensuring timely and accurate processing of supplier invoices and staff expenses, processing payments, maintaining supplier records, and supporting the financial operations of the organisation.
Key responsibilities include:
1. Maintaining supplier records by creating new supplier accounts on the system or updating existing records in line with Active Prospects policies and procedures.
2. Emailing invoices to the cloud-based accounting system inbox and verifying all emailed invoices are ready for processing, completing the process end to end.
3. Entering and matching invoices to purchase orders according to defined procedures.
4. Processing supplier invoices accurately and promptly, including assigning general ledger and department codes.
5. Reviewing workflow rejections and disputed items regularly, taking appropriate action, and following up on responses or unresolved queries.
6. Reviewing workflow failures and exceptions to rectify issues.
7. Monitoring pending authorisations to identify old invoices not yet approved and escalating as necessary.
8. Periodically reviewing rejected or draft expenses to encourage submission of backup receipts for successful workflow submission.
9. Managing the account email inbox, dealing with emails in date order, and organizing correspondence into appropriate folders.
The role offers flexible working arrangements (30 to 37.5 hours per week) and hybrid working (3 days in the office, 2 days remote) following initial induction and training.
This position requires experience in an accounts payable role, knowledge of accounting principles and procedures, familiarity with accounting software, organizational skills, and a structured approach.
The employer is a Disability Confident employer, offering an interview to applicants who declare a disability and meet the minimum criteria. For more information, please visit our website.
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