To provide a full range administrative and business support services to the Play and Youth Service. Duties and Responsibilities include: • Supporting with data entry and upkeep of the new registration system to ensure accurate records are kept • Administering the collection and presentation of service performance information • Maintaining files and documentation • Creating and circulating the PYC news letter • Setting up meetings, both internal and external, in person or via Teams/hybrid arrangements • Supporting meetings by preparing agendas, taking notes and producing minutes and checking these prior to distribution • Carrying out all necessary word processing, spreadsheets, database and presentation duties • Upkeep of the training spreadsheet and arranging staff training courses when needed • Managing the PYC inbox • Managing and ordering stock • Rasing and receipting Purchase Orders and keeping financial records • Supporting the Project and Partnership Lead in administration tasks associated with a variety of projects • To support other areas within the department to ensure Business Continuity. Skills: You will need to: • Be personally resilient and work effectively under time constraints and deadlines • Have a good eye for detail and accuracy, while being able to work at pace • Want to gain/improve experience and knowledge of administration work in a local government context • Have good IT skills and be familiar with M365 including Teams, Excel, Word, OneDrive and SharePoint • Understand workflow systems and be able and willing to develop specific system knowledge with training and support • A confident communicator with colleagues at all levels in the organisation and with customers of our services • Be familiar and confident in meeting defined customer expectations • Be able to effectively manage your time to deliver work assigned to you in a timely way • Have a clear understanding of confidentiality and data protection • Be comfortable as part of a high performing team that is flexible in meeting the needs of the service