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Job Description
We are looking for an enthusiastic and engaged Legal Assistant to join our busy Residential Conveyancing team. This role will provide direct support to fee earners within the Residential Conveyancing Team, enabling them to operate at optimum efficiency and ensuring clients receive an excellent level of customer service throughout the transaction process.
What you’ll be responsible for:
* Day-to-day interaction with new clients and updating clients/agents/solicitors where necessary.
* Taking client instructions, checking ID, source of funds, gift deposits, etc.
* Preparing draft documents and issuing sales contracts.
* Requesting mortgage redemption figures.
* Ordering searches.
* Replying to sales enquiries on both freehold and leasehold properties.
* Drafting transfer deeds.
* Dealing with exchange of contracts on sales and purchases.
* Ordering mortgage advances, undertaking pre-completion searches.
* Setting up completions.
* Dealing with client enquiries and communicating with third parties.
* Adherence to AML, client care, and compliance procedures.
* Providing full support to conveyancing solicitors to operate efficiently.
* Preparing correspondence using our case management system.
* Administering filing systems, including daily filing and managing client files.
* Preparing mail and enclosures for dispatch.
What We’re Looking For
* Previous experience in an administrative role is essential.
* Friendly and helpful team player.
* Excellent customer service skills.
* Well organized with the ability to prioritize workload.
* Accurate work with good attention to detail.
* Proficiency in Microsoft Office and good typing skills.
* Excellent listening and communication skills, both verbal and written.
* Familiarity with dictation.
* Resilient and calm under pressure.
* High levels of speed and accuracy in keyboard and word processing skills.
* Good telephone manner and comfortable speaking with clients.
* Highly organized, methodical, and adaptable.
What You’ll Receive
* Competitive Salary
* Minimum of 23 days annual leave, plus bank holidays and additional days off, including a personal day, birthday, and Christmas discretionary day.
* Annual Leave Purchase Scheme to buy up to 3 extra days.
* Discounted gym memberships.
* Opportunities for learning and career advancement.
* Recognition and awards for milestones.
* Participation in networking, corporate, and charity events.
* Referral scheme rewards.
If you have questions, please email recruitment@howellslegal.com. Successful candidates will be subject to DBS checks, with employment conditional on a satisfactory disclosure.
Additional Details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Legal
* Industries: Legal Services
This job posting is active. No indication of expiration is present.
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