An exciting opportunity has arisen within the Medical Records admin team at the Royal Orthopaedic Hospital NHS Foundation Trust for a Health Record Clerk.
The role involves supporting the Medical record department and requires excellent organisational skills, initiative, and good prioritisation.
Responsibilities
* Ensure the availability of patient paper‑based health records.
* Record and maintain accurate administrative details on the electronic patient record, including patient demographics and hospital activity.
* Provide support and guidance regarding patient record procedures and standards, including monitoring, audit and rectification of errors and missing data.
* Maintain and help improve standards in the Health Records Library.
* Assist with filing of notes in the required location in all libraries; pull all medical records for out‑patient clinics and admissions from the main medical records library and prepare patient notes for all out‑patient clinics.
* Maintain an orderly filing system in line with Trust standards and procedures.
* Maintain general medical records in accordance with Trust standards, e.g. ‘Pass on Perfect’ and ‘Format and Structure of the General Medical Record’.
* Prepare new medical records folders and contents or amend details of existing records.
* Amalgamate records when duplication has occurred.
* Suggest possible improvements in the way work is undertaken to improve best practice.
* Deliver or retrieve notes from relevant wards and departments when necessary.
* Handle patient details and administration.
* Prepare paper records to the appropriate standard.
* Update and correct patient demographic details.
* Maintain quality data through audits and quality‑checking activities.
* Liaise with various departments and external agencies, providing internal or external liaison and support.
* Assist all other departments with records and patient administration queries.
* Receive and correct errors and promote good data quality throughout the Trust.
* Assist with training in good medical records practice and provide cover across the department.
Qualifications
•Educated to GCSE level (or equivalent).
•Strong audio‑typing skills.
•Proficiency in Microsoft Office, particularly Word and Outlook.
Diversity & Equality
The Royal Orthopaedic Hospital NHS Foundation Trust is an equal opportunities employer and a Disability Confident Leader. We offer a range of inclusive, family‑friendly and flexible working arrangements and will consider flexible working requests. Applicants with disabilities may request support or reasonable adjustments during the application and interview process by contacting the Recruiting Manager for this position.
•This advert closes on Wednesday 13 May 2026.
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