Overview
Equans is looking for Payroll & Pensions Administrators to join our Shared Service Centre based in Newcastle Upon Tyne. This is a full-time role with a competitive salary and benefits package.
Are you an accomplished administrator with a strong aptitude for learning, a positive disposition and a can-do attitude? We’re looking for Payroll & Pensions Administrators to ensure accuracy and timeliness across all payroll services for approximately 11,000 employees, in line with agreed SLAs and KPIs. This role offers development and progression across all areas of payroll, pensions and benefits within our diverse, multinational organization. As part of our Shared Services team, you will have the ability to work flexibly from our brand-new office space at the Quorum Business Park for 2 days each week, with 3 days at home. Our culture emphasises flexibility, support and inclusivity with employee wellbeing and development at the forefront.
This role offers the chance to contribute to a multinational company focused on creating a greener, more connected world. You’ll be part of a close-knit, supportive team that values flexibility, collaboration and well-being.
What will you deliver?
* Ensure payroll and pension processes are in line with current legislation.
* Operate in line with payroll and pension procedures and processes including:
* Variable data input.
* Process payroll cycle from input to BACS creation.
* Absence Administration (e.g. SSP, SMP, SAP, SPP).
* Statutory and voluntary deductions from pay.
* Liaise with line managers and HR partners to resolve employee queries.
* Tax code changes, P45, P60, RTI submissions.
* Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and in line with policy and legislation.
* Annual pension returns.
* Input pension amendments and process auto enrolment.
* Pension reconciliation and upload to providers portals.
* Update benefits portal for new starters or monthly amendments.
* Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.
What can we offer you?
* 24 days annual leave (+ public holidays)
* Life Cover equivalent to 1.5 times annual salary
* Employee discount shopping schemes on major brands and retailers
* Gym membership discounts
* Cycle to work scheme
* Holiday purchase scheme
* 2 corporate social responsibility days per year
* Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
* Attractive Employee Referral Rewards Scheme
* Access to our growing employee networks
* 24/7 Employee Assistance Program and access to mental wellbeing app
Who are you?
* Experience operating within a payroll or pensions team, in a transaction processing environment
* Payroll software proficiency (e.g. SAP, Oracle, ADP)
* Excellent attention to detail, analytical and problem solving skills
* Good communication skills, with the ability to liaise with line managers, HR operatives and external providers
* Knowledge of GDPR, and able to operate with confidentiality and discretion
Who are we?
In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world. Globally, Equans operates in 20 countries with 90,000 employees on 5 continents.
Our ambition
At Equans, we aim to be recognised for operational excellence and as a great place to work. We pursue global and sustainable performance through Impact, aligning with our core values—Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and strive to meet our customers’ needs with proactive and pragmatic service. Diversity and inclusion are at the core of our culture, and we offer a welcoming and open workplace where you’re supported to be your true self and to thrive. We provide access to growing employee networks and resources for wellbeing and inclusion.
What’s next?
If this role is of interest, please click below to register, apply, and track your progress. A member of our Resourcing Team will review your application and be in touch.
For this role, you must have evidence of the right to work in the UK. We are not able to offer a relocation package. Some roles may require a Disclosure check, as noted in the role requirements. Agency involvement is not required. All related enquiries should come to the resourcing team, not directly to Equans managers.
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