We are working with a well-established, multi-site organisation to recruit a Services Coordinator to join their central operations team based in Leeds on a full time, permanent basis.
This is a key administrative role supporting a busy works and maintenance function. You’ll work closely with senior leadership and operational supervisors to ensure compliance, accurate record keeping, and smooth day-to-day coordination across vehicles, equipment, and facilities.
The office environment has a real family friendly feel! The role is full onsite based on the outskirts of Leeds, free parking is available on site.
The Role
As a Services Coordinator, you will be responsible for managing operational administration across a varied portfolio of assets and services. This includes maintaining statutory records, coordinating inspections and servicing, managing databases, and producing regular reports to support compliance and performance.
You’ll be trusted to work independently, prioritising workloads effectively while maintaining a high level of accuracy and attention to detail.
Key Responsibilities
* Maintain inspection, testing, and certification records to ensure legislative compliance
* Manage vehicle and equipment maintenance schedules and planners
* Coordinate inspections, servicing, MOTs, and ad-hoc repairs with internal teams and external suppliers
* Maintain and update internal databases and asset records
* Manage insurance, licensing, MOT, and road tax documentation
* Monitor fuel usage and produce monthly stock and usage reports
* Raise invoices, support monthly reporting, and liaise with the accounts team
* Prepare timesheets, track absence, and reconcile petty cash
* Verify supplier invoices against purchase orders and allocate costs accurately
* Compile internal costings and reports for major assets and equipment
* Maintain hazardous waste records and oversee waste movements
* Allocate service and breakdown requests to relevant engineers
* Produce labels and documentation using specialist software
* Maintain accident records and produce regular reports
* Arrange accommodation for engineers when required
* Produce daily, monthly, and annual reports using Word and Excel
* Support the wider team with general administrative duties as needed
About You
Essential:
* Minimum of 2 years’ experience in a busy administrative or coordination role – ideally in asset, fleet, facilities, or maintenance-based environments
* Strong organisational skills with the ability to meet deadlines
* Excellent attention to detail and numeracy skills
* Intermediate Excel skills (creating, editing, and managing spreadsheets)
* Confident communicator with strong written skills
* Comfortable working autonomously with minimal supervision
* Good working knowledge of Microsoft Outlook, Word, and Excel
What’s on Offer
* Salary of £32,000 per annum
* 37.5 hours per week, Monday to Friday
* 22 days holiday plus statutory holidays
* Additional birthday holiday
* Increasing holiday entitlement with service
* Annual salary review
* Pension scheme
* Employee referral bonus
* Free on-site secure parking
* Opportunity to join a stable, long-established organisation
Due to the high volume of applications, we are unable to provide individual feedback. If you have not heard back within 5 days, please assume your application has not been successful. By applying, you consent to Jo Holdsworth Recruitment holding your details for a 30-day period and contacting you via the methods provided.
(Jo Holdsworth Recruitment – Recruitment Agency)