Event Planning and Administration Coordinator
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Role Summary: The Operations and Administration Coordinator is responsible for organizing and managing B2B events. This includes collaborating with the Operations Manager to organize pre-event schedules and administration, communicating with the event sales team, venues, and contractors, setting up exhibition stands, and providing on-site support for networking events. Additionally, the role involves providing administrative support and developing organizational processes across departments.
Responsibilities:
1. Operations
* Plan and coordinate all aspects of events, including catering, entertainment, and logistics.
* Manage pre-event setup and shutdown, ensuring all elements are prepared for successful execution, including event kits.
* Create itineraries using bespoke software (training provided).
* Conduct post-event evaluations to gather feedback and improve future events.
* Liaise with different teams and departments to ensure all attendees, speakers, and partners have what they need.
* Set up exhibition attendance through online portals and onsite setup/breakdown.
1. Admin
* Manage memberships, FAM trips, and related administrative tasks.
* Organize staff teambuilding and holiday events.
Skillset:
* Previous experience in event management is essential.
* Strong organizational and administrative skills.
* Proficiency in Microsoft Office, CRM, and event management software.
* Excellent written and verbal communication skills.
* Confident in handling phone and email correspondence.
* Ability to work independently and as part of a team.
* Detail-oriented with a proactive approach.
* Capable of managing multiple projects and deadlines.
* Adaptability to dynamic environments.
* Strong networking and relationship-building skills.
* Ability to work well under pressure.
Salary: Up to £25k DOE
Seniority Level
* Entry level
Employment Type
* Full-time
Job Function
* Administrative
Industry
* Events Services
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