Company Secretarial Assistant – London, N1C 4AG, United Kingdom
The Role
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary.
This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
* Assist with maintenance of statutory companies through Diligent Entities.
* Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
* Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
* General administrative support and diary management.
* Coordinating with other departments on company secretarial matters.
* Managing the company’s compliance calendar.
* Liaise with the Finance team, auditors, directors etc. in respect of the preparation of financial audit.
* Disseminate communications for Company Secretary as quickly as possible.
* Liaise with external notaries and lawyers in organising various notarisation of documents.
* Provide statutory/corporate information to internal/external contacts.
* Assist with Events Health & Safety and insurance matters.
* Carry out any other duties as directed by the Company Secretary.
Qualifications / Experience Level
* Graduate (CGI) or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
* Knowledge of company secretarial software (e.g. Diligent Entities).
* Ideally some experience of working in a Legal or Company Secretarial department.
* Excellent understanding of the work of Company Secretary.
* Proficient in standard business tools (Microsoft Office, PowerPoint very important, Adobe Acrobat).
* Strong attention to detail, communication and organisational skills.
* Ability to maintain confidentiality with a high degree of discretion.
* Strong ownership and urgency in handling tasks.
* Flexibility – ability to deal with changing priorities.
* Very professional, mature in approach and level-headed.
* Ability to work well and keep calm under pressure.
* Effective communicator with excellent interpersonal skills.
* Ability to use initiative and act on information appropriately.
Benefits
* Group Personal Pension Scheme (between 3% and 9%)
* Private Medical Insurance
* 25 paid days of annual leave
* Interest Free Season Ticket Loan
* Holiday Purchase scheme
* Dental and Travel Insurance options
* Cycle to Work Scheme
* Salary Sacrifice Cars
* Subsidised Gym Membership
* Employee Discounts (Reward Gateway)
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