We require one additional Medical Scanner to join our Medical Records Team. Ideally, we are looking for someone with previous medical scanning experience within SystmOne although not essential.
You will need to have the ability to work in a methodical manner, having excellent attention to detail to ensure accurate input of medical information and assigning of appropriate codes. The ability to work in a quiet environment is essential.
The post is based at Larwood Surgery although you may be required to work at other sites when deemed necessary.
The weekly hours for this post is 37 per week, 08:30-16:30 Monday, Tuesday, Thursday and Friday. Wednesday 08:30-16:00 with half an hour lunch each day.
Job Description
Job Purpose
To work as part of a team to input medical information, onto the patients’ computer records in accordance with a set protocol, which has been agreed by the Practice.
Special Considerations
You may be required to work at any of our sites in Worksop, Carlton-in-Lindrick, Langold and Harworth
Knowledge, Skills and Experience.
* A knowledge of medical terminology advantageous
* Previous experience of accurate and methodical keyboard entry tasks.
Key Result Areas
* To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record.
* Support other staff in specific medical records tasks.
* Distribute internal boxes and opening incoming post.
* To portray the Practice in a positive light.
* To carry out any other reasonable instructions.
Other Duties
Attend practice meetings and any other meetings as requested.
Undertake all mandatory training
Follow security procedures
Follow all Health & safety procedures
Communications and Working relationships
The post-holder should recognise the importance of effective communication within the team and will strive to:
* Communicate effectively with other team members
* Communicate effectively with patients and carers
* Recognise people’s needs for alternative methods of communication and respond accordingly
Confidentiality
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
In the performance of the duties outlined in this Job Description, the post-holder will have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety
The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the Practice Health & Safety Policy, to include:
* Using personal security systems within the workplace according to Practice guidelines
* Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
* Making effective use of training to update knowledge and skills
* Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
* All staff providing direct patient care must ensure that they follow procedures aimed at reducing the risk of passing on the organisms that can cause infections. All staff, collectively and individually, have a duty of care in following best practice in adherence to guidelines which is a fundamental requirement in underpinning the management of Infection Control.
Equality and Diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
* Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation
* Respecting the privacy, dignity, needs and beliefs of patients, carers, and colleagues
* Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal/Professional Development
The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:
* Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
* Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Quality
The post-holder will strive to maintain quality within the Practice, and will:
* Alert other team members to issues of quality and risk
* Assess own performance and take accountability for own actions, either directly or under supervision
* Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
* Work effectively with individuals in other agencies to meet patients’ needs
* Effectively manage own time, workload, and resources
Line Manager
Medical Records Team Leader
Contract
Permanent
Working pattern
Full-time
Job locations
Other sites where required:
Lakeside Surgery
Church Street
Langold
Worksop
Nottinghamshire
S819NW
The Village Surgery
Long Lane
Carlton-in-lindrick
Worksop
Nottinghamshire
S819AR
Apply
To apply, please download and complete our application form below. Once complete, please send to loren.bray@nhs.net by 26 January 2026.
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