Travel Coordinator - Banbridge
You will be joining a long-established, successful company that has made a significant impact within their market industry due to hard work, determination, and investment. Over the next few years, the company has developed growth plans to improve and sustain their leading reputation whilst rewarding their most important resource: the employees. They are recruiting for a Travel Coordinator. This role is to cover maternity leave for 9-12 months. The hours of work are Monday-Thursday 8-5 and Friday 8-3.
Salary can be discussed at interview stage, and benefits include 30 days holidays, health cash plan, and life assurance.
The Role
As a Travel Coordinator, your duties will include:
1. Working closely with employees to determine their travel needs, providing options, and booking accordingly, including but not limited to international and domestic flights, parking, trains, hotel accommodation, dining, and car hire.
2. Collaborating with the talent acquisition team to book flights and accommodations for interview candidates and new employees.
3. Booking and arranging travel for client trips and maintaining contact with clients to ensure satisfaction with arrangements.
4. Booking and making payments for departmental team-building activities.
5. Responding quickly to reactive travel issues such as delays, cancellations, or rescheduling, which may occur outside of normal working hours.
6. Researching travel options regarding airlines, accommodations, and communicating information to employees for approval before booking.
7. Preparing employee travel itineraries and distributing arrangements and schedules to ensure all travelers have necessary documentation.
8. Escalating and obtaining management approval for travel requests or expenses that exceed established limits.
9. Advising travelers on and assisting with specialized travel documents such as passports.
10. Reviewing monthly reports on contracts and business development to plan future travel.
11. Producing monthly reports on travel costs, including flights and accommodations.
12. Obtaining car hire damage photos to challenge damage claims.
13. Checking and approving payments on the 4P system and allocating costs to the correct job codes.
14. Researching and negotiating corporate rates for hotels and accommodations, ensuring rates are honored.
15. Managing the financial aspects of travel activities, tracking expenditures, and ensuring proper allocation.
16. Performing any other duties deemed necessary by management.
We share your ambitions in your job search. We’re invested in lifelong partnerships that empower both people and businesses to succeed. Our strong relationships with employers across the world, industry insights, and deep knowledge ensure we have the best roles for you at all stages of your career. At Hays, we’re working for your tomorrow. If interested, please contact Brian in Hays at 02838445800 (#4677583).
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