Administration support required to assist the Facilities Team with the general running of the Facilities department. The ideal candidate will have experience in and mechanical and electrical services or contract control environment.
Key skills
Basic knowledge of HSE and department orientation.
Basic accounting principles, invoicing procedures, office management, procurement, product line components and equipment, and/or purchasing.
Good software skills and office skills including, but not limited to: Internet, e:mail, Microsoft office 365 applications, SAP, photocopier, etc.
Role responsibilities
Administration tasks on the maintenance system.
Compose and respond to emails and phone calls.
Maintains files and databases for functional area and other locations as assigned.
Prepare and submit shopping carts through the SAP system for Facilities, ensure purchase orders are raised and acknowledged by the supplier and book in work.
Provide support to the Facilities technicians to ensure the smooth running of the department.
Assists scheduling of meetings, catering, and special department:related events.
Liaise with other departments, particularly HSE.
Comply with HSE systems, complete and maintain basic training, and risk identification reports.
Such other duties as the management may at times reasonably require.
Provide cover for reception in the event of staff shortages or at busy times.