Job Description
Executive Assistant to the Board
6 month Fixed Term Contract
Our Client is a globally recognised, successful bank who provide world-class services to various institutions and individuals. Offering a comprehensive range of retail and corporate financial services/products, this thriving business boasts over 10 million active customers in over 700 business locations. Due to business requirements, we are now looking to acquire the services of an experienced Executive Assistant to the Executive or non-Executive Board.
* Please note that this is a hybrid role with 3 days in the office and 2 days working from home
Key Responsibilities:
The role of Executive Assistant will provide operational and administrative support to the Board, Management Committee, and the Company Secretariat team.
The role involves managing a range of administrative tasks under strict confidentiality, demonstrating efficiency, reliability, and a practical approach. The role requires strong organisational skills, logical thinking, and the ability to anticipate next steps to ensure seamless execution of responsibilities.
The individual will work closely with stakeholders across all levels of the Bank and the wider Group, ensuring seamless coordination and support.
The primary responsibility is to offer dedicated and professional executive-level administrative support.
Key responsibilities include:
* Work closely with Executive Assistants, Company Secretariat and the Office of the CEO to ensure smooth delivery of Board support, including logistics for meetings and events.
* Manage INEDs diaries and coordinate schedules for Board, Board Committee and Management Committee meetings. Suggest and implement effective meeting apps (e.g., Microsoft Outlook, Teams, or other scheduling tools) to optimise diary management and avoid conflicts.
* Provide support to the Company Secretary and the Company Secretariat as required
* Plan and coordinate logistics for Board training sessions
* Manage vendor onboarding for the Company Secretariat.
* Handle travel expenses for Board members and Company Secretariat, ensuring compliance with documentation and policy requirements.
* Travel logistics and expenses for Board members and the Company Secretariat
* Arrange travel, car bookings, and itineraries to ensure punctuality for meetings. Prepare detailed itineraries, manage visa arrangements, and ensure compliance with Bank policies.
* Organise meetings for Executives and the wider Board, coordinate offsite Board meetings, and manage catering for MC and Board events.
Key Skills/Experience:
* Proven experience in Financial Services, with a proven track record in business support, business management, or senior administrative roles.
* Strong experience in supporting Board-level executives and senior leadership.
* Ability to process and analyse business-related data to provide insights and support decision-making.
* Familiarity with governance processes and regulatory requirements within the financial sector.
* Experience in coordinating complex logistics, including diary management, travel arrangements, and meeting scheduling.
* Exposure to project management principles; formal project management experience is an advantage.
* Strong Microsoft skills (Excel, Word, PowerPoint, Outlook)
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