We're seeking an experienced PA to join our client's dynamic team. This is an exciting opportunity to work closely with the CEO and Head of Operations, while also collaborating with the wider Operations team to support seamless and efficient teamwork.
Role: PA
Location: Midlothian
Salary: 9am - 5pm (37.5 hours)
Hours: Monday to Friday (fully office based)
Responsibilities
Managing and coordinating the executive diary and scheduling
Organising virtual and in person meetings
Coordinating and attending Board meetings, including minute-taking and producing formal records
Arranging travel itineraries and accommodation bookings
Coordinating catering services for meetings and events
Reserving and preparing meeting venues
Planning and executing internal and external events
Supporting the preparation and distribution of Board documentation
Welcoming and assisting visitors to the office
Taking detailed notes and tracking actions during high-level meetingsOperations Support
Assist the Head of Operations and team with administrative and operational tasks
Draft, review, and format various operational documents
Maintain and update trackers and upload documents to cloud platforms
Take meeting notes and manage action items in project management tools Project Management Support
Update and manage tasks
Draft and format project documentation
Coordinate internal and external meetings Health & Safety
Support the creation and review of risk assessments and policies
Ensure H&S documentation is current and audit-ready
Coordinate training and assist with audit preparations Human Resources
Assist with drafting and maintaining HR policies and training records
Take verbatim notes during interviews and support onboarding
Help manage visas and liaise with external HR providers Security
Monitor site security and support incident response
Maintain security-related records Finance
Assist with quotes, purchase orders, invoices, and procurement Logistics
Support sample collection and material dispatch What you'll need:
Previous Executive Assistant/ Personal Assistant experience
Previous experience working with Boards
Experience drafting and formatting documents
Experience taking verbatim notes in meetings
Good organisational and time management skills
Able to work under pressure, prioritise and multitask
Effective communication skills (verbal and written)
Being adaptable to changing priorities
Good working knowledge of IT applications
Keen eye for detail
Experienced in note-taking and action-capturingThis vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.
To apply, please send your CV and cover letter to (url removed). Due to the volume of applications, only shortlisted candidates will be contacted. We look forward to reviewing your application.
**If you are currently registered with Office Angels and interested in this role please contact your consultant directly by email**
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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