Vital Interiors & Trident Modular Housing
Blackfriars, London (EC4Y 0AB) · Full-time, permanent · Monday–Friday, office-based
£34,000
About the role
This is a busy, hands-on role at the centre of two growing businesses - Vital Interiors (Design & Build fit-out) and Trident Modular Housing. You’ll be the reliable operational engine of a small team: keeping the office running, providing PA support to the directors, coordinating procurement, and supporting design, marketing and clients. It’s varied and fast-moving, and no two days look quite the same.
This is not a trainee role. We need someone who has already worked in construction, fit-out or Design & Build, knows the industry and its terminology, and can step straight in - picking up requests quickly and executing them competently with minimal briefing or supervision. You’ll be experienced, self-sufficient and unflappable in a busy environment. Full-time, office-based, Monday to Friday.
Key responsibilities
Office & administration
•Manage daily administrative operations across both businesses
•Provide PA support to the directors
•Act as the first point of contact for calls, emails and visitors
•Maintain office systems, records, supplies and project filing - keeping documents accurate, version-controlled and easy to retrieve
•Support HR, finance and compliance administration (invoices, training records, insurance)
Procurement coordination
•Action procurement requests from the directors and project teams - sourcing materials, furnishings and products for interiors and modular housing projects
•Obtain and confirm supplier quotes and track orders through to delivery
•Raise purchase orders and keep procurement logs and order records accurate and up to date
•Coordinate with project managers and suppliers to keep orders aligned with project schedules
•Maintain supplier records and handle day-to-day supplier communication
Design & marketing
•Create marketing collateral and social media updates (Canva and Adobe a bonus)
•Maintain brand consistency across both businesses
Sales & client support
•Maintain CRM systems and keep all client and project information up to date
•Liaise with clients and partners to ensure timely communication and follow-up
•Make follow-up calls and occasional outbound calls (cold outreach welcome but not essential)
Skills & attributes
•Proven construction, fit-out or Design & Build experience, fluent in the industry’s terminology and processes - able to understand and act on requests with minimal briefing
•Highly organised and self-sufficient - able to create their own structure and stay on top of a varied workload with minimal supervision
•Calm and adaptable in a busy, fast-moving environment, comfortable juggling competing demands
•A confident, professional communicator - in writing, by email and on the phone
•Strong PowerPoint and presentation skills
•Proficient in Microsoft Office and CRM / project management tools
•Reliable, proactive and detail-oriented, with a can-do, team-first attitude
A bonus, but not essential:
•Graphic design skills in Adobe (Illustrator, InDesign or similar)
•Comfortable with occasional cold or outbound calling
Experience
•Essential: proven experience working within the construction, fit-out or Design & Build industry - we need someone who can hit the ground running, not someone to train
•At least 3 years’ experience in administration, office coordination or procurement support, ideally gained in construction
•Experience supporting directors or senior teams in a fast-paced, hands-on environment
What we offer
•Full-time, permanent role - Monday to Friday, office-based in Blackfriars (EC4Y 0AB)
•A varied role at the heart of two growing businesses, with real scope to take on more as they expand
Applicants must have the right to work in the United Kingdom. English language required.