5D week; Mon-Fri: 8.30am-5.30pm
Duties and Responsibilities
* Manage the full spectrum of expatriate accommodation matters:
* Sourcing, viewing, shortlisting and coordinating rental apartments/condominiums for assigned employees.
* Liaise with landlords, property agents, MCST office, building management offices and service providers on tenancy, handover, defects, access, maintenance and renewal matters.
* Coordinate lease documentation, tenancy renewals, rental payments, deposits, termination arrangements and move-in / move-out inspections.
* Oversee utilities, telecommunications, internet, air-conditioning servicing, furniture, appliances and other housing-related arrangements to ensure accommodations are ready and properly maintained.
* Attend to accommodation-related issues raised by expatriate employees and coordinate timely resolution with landlords, agents, contractors and vendors.
* Track accommodation costs, tenancy schedules, contract expiry dates, service records, supplier invoices and related administrative documentation.
* Support employee relocation and settling-in arrangements, including hotel bookings, temporary lodging, and air ticket coordination
* Maintain proper records of company-leased apartments, fixed assets, inventory, keys, access cards and housing-related documents.
* Assist in reviewing accommodation arrangements to ensure cost control, operational efficiency and compliance with company guidelines.
* Provide all-round office administrative and management support.
* General office upkeep and maintenance of the office.
* Sourcing, purchasing and/or maintenance of items.
* Purchasing and maintaining of fixed assets such as office equipment, furniture & fittings
* Keeping track of monthly office expenses and verifying supplier invoices
* Sourcing and purchasing office items or gifts
* Coordinating and organising office activities and office projects as and when required
* Undertake any other ad-hoc duties as assigned.
Job Requirements
* Prior experience in expatriate accommodation, corporate housing, facilities management, property management, or relocation coordination will be highly advantageous.
* Minimum 2 years' relevant experience in anadministrative or office management role
* Comfortable liaising with landlords, property agents, MCST/building management, contractors, vendors and expatriate employees.
* Able to manage multiple tenancy arrangements, housing issues, renewal deadlines, invoices and administrative records independently
* Must possess a Class 3 driving license
* Proficiency in MS Office software
* Strong organisational and time management skills
* Good interpersonal skills and pleasant personality
* Self-driven and independent.
* A keen eye for detail and a commitment to delivering high-quality work
#J-18808-Ljbffr