Our client is one of the largest facilities management and maintenance contractors in the UK, offering market leading opportunities for talented professionals looking for long term career progression.
Due to an increase in upcoming projects, there is now a need for a Data Coordinator to join this highly successful and forward-thinking organisation.
The Data Coordinator, will be responsible for:
* Maintain accurate and up‑to‑date security vetting information in the company Vetting Database in line with policy and statutory requirements.
* Advise contractors and staff of clearance statuses weekly and administer vetting processes for supply chain partners.
* Conduct regular reviews of operative and staff records, preparing and issuing vetting status reports.
* Produce, record, and issue contract identity cards and manage all related correspondence, including documentation to DIO Security.
* Complete general administration duties including filing, photocopying, scanning, and managing incoming/outgoing post, ensuring timely response to emails and calls.
* Coordinate and support Establishment Managers within Scotland & Northern Ireland (S&NI) to achieve contractual KPIs.
* Liaise with Supply Chain partners to support KPI delivery in relevant areas of responsibility.
* Monitor operational performance each month with Site Teams, APs, Helpdesk, and Supply Chain to drive improvements in statutory, mandatory, and preventative maintenance compliance.
* Support operational, built estate, and asset compliance through accurate guidance and data provision.
* Maintain responsive communication with internal teams and client stakeholders to ensure clarity and alignment.
* Support the review, maintenance, and accuracy of estate and asset data in line with FDIS contract requirements.
* Support and, where needed, lead CAFM reporting development and improvements.
To be successful for this Data Coordinator role you must have:
* Must have been resident in the UK for a minimum of five years to meet the necessary security vetting requirements.
* Understanding of CAFM systems and FM reporting tools.
* Knowledge of data analytics and performance reporting in a facilities or technical environment.
* Familiarity with MOD‑related data (desirable).
* Effective written and verbal communication skills.
* Strong influencing and stakeholder‑management skills.
* High‑level Excel and Power BI analytical capability.
* Ability to analyse big data sets and develop insights to support operational decision‑making.
* Experience working in demanding, data‑driven client environments.
* Broad background in Works Management (TFM, PFI, or similar).
* Experience using Excel/Power BI to produce operational reports, improve data quality, and support system development.
If you feel you have the necessary skills set and experience to perform this Data Coordinator, and you are interested in an opportunity offering unparalleled career development, please apply now