Job Title: Executive Assistant
Type of Business: Public Sector
Location: Remote with occasional travel to London or Leeds
Hourly Rate: £11.76 - £17.69 depending on experience
Start Date: ASAP
Length of Contract: Until June 2024 with the possibility of extension
Hours: 37.5
GI Group are now seeking to appoint an Executive Assistant to our Public Sector client. The Executive Assistant will will work as part of a team in delivering an efficient and effective Business Management Support service. They will support a Senior Director to ensure that they manage their day as efficiently as possible.
Main Duties of the Executive Assistant:
* Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate
* Organise and produce reports, papers, presentations and other similar documentation in accordance with organisational timeframes.
* Provide effective diary management for Senior Managers and the team, ensuring that appointments are planned and coordinated, and run to schedule.
* Organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, arranging speakers and providing relevant papers and material.
* Assist with the setting up and management of effective business processes
* Work with all team members in the collection of information for performance reporting on relevant team projects.
* Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
* Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.
* Act as a contact point for teams, dealing with and responding effectively to complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
* Handle significant quantities of confidential and sensitive information on behalf of the Senior Managers, always ensuring the appropriate degree of confidentially and discretion is adopted at all times.
Role Requirements:
* Attention to detail and thorough administrative skills
* Strong IT skills
* Ability to work on own initiative and as part of a team
* Discretion and the ability to maintain confidentiality
* Prior experience of supporting Board Members and Senior Managers
* Experience in preparing Board papers, agendas, and minute taking
* Experience with complex diary management
Hiring Contact: Laura Vieira
Agency: GI Group
If you would like any further information about any vacancies before applying, please feel free to contact