Overview
Payroll Specialist (12-Month Fixed Term Contract)
📍 West London (Fully Office Based)
💷 £32,000 per annum
📄 12-month Fixed Term Contract
We are looking for an experienced and detail-oriented Payroll Specialist to join the Human Resources team on a 12-month fixed-term contract. This role is responsible for delivering a high standard of payroll services for both local and expatriate employees, ensuring accuracy, compliance and timely processing.
Key Responsibilities
Payroll & Systems Administration
* Maintain and update payroll systems with new starters, leavers, changes to benefits, employment status and other amendments in a timely and accurate manner
* Maintain monthly payroll files covering starters, leavers, bonuses and all payroll changes
* Act as first point of contact for the staff appraisal system, including implementation and ongoing monitoring
* Manage and monitor the Time and Attendance system (Darwinbox)
* Support contract renewals and prepare approval notes for management
* Ensure compliance with Data Protection legislation
Payroll Processing
* Check and process all monthly payroll changes on ADP and commit payroll accurately and on time
* Process statutory year-end activities including P60s, P11Ds and payroll returns
* Handle employee payroll and salary queries for both local and expatriate staff
* Create, maintain and continuously improve payroll processes
* Produce payroll reports in line with HR and business requirements
Pensions, Tax & Reconciliations
* Reconcile pension files and payments and liaise with pension providers
* Manage season ticket loans and personal loans and submit monthly control returns
* Reconcile payroll postings to the general ledger and resolve discrepancies
* Ensure timely and accurate PAYE and NI payments
* Manage third-party payments to HMRC
Expatriate Payroll & Tax
* Compile payroll and benefits data for expatriate payroll processing
* Liaise with external tax advisors for tax returns, PSA and P11Ds
* Assist expatriates with HMRC and NI number applications
* Ensure all joiner and leaver documentation is available for payroll processing
Additional Responsibilities
* Process invoices and manage petty cash
* Support the HR team with additional administrative duties as required
* Undertake any other duties as delegated by the Head of HR
Skills & Competencies
* Results-driven with strong attention to detail
* Excellent numerical and analytical skills
* Strong organisational and self-management abilities
* Confident communicator with strong interpersonal skills
* Able to work to deadlines in a fast-paced, office-based environment
Person Specification
* Proficient in Microsoft Office, particularly Excel and Word
* Experience operating payroll systems (ADP preferred)
* Knowledge of basic accounting is essential
* Previous experience in a payroll-focused role, ideally including expatriate payroll
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