Part-Time Training Administrator (Hybrid – 25 hours per week, UK-based)
Are you a detail-oriented administrator with a passion for providing exceptional customer service?
Do you enjoy working in a fast-paced, client-focused environment where your organisational skills make a real impact?
Optimus Learning Services is looking for a part-time Training Administrator to support our growing team. You'll be responsible for training course bookings, handling administration, and ensuring a seamless experience for our clients and delegates. This role offers hybrid working, with 2 days per week in the office for team meetings, collaboration, and training.
About Us
Optimus Learning Services provides an outsourced learning service, managing the sourcing, booking, and administration of training courses for organisations. We are customer-focused, agile, and committed to delivering a hassle-free training experience for businesses. Over the past two years, our client base has grown rapidly, and we are now looking for a proactive and organised administrator to support our expanding operations.
Visit to learn more.
Key Responsibilities
* Training Course Administration – Adding courses and delegates to our system, raising purchase orders (POs), and issuing invoices.
* Service Desk Support – Responding to client and delegate queries via email and phone.
* Delegate Communications – Sending invites, training details and follow-up information.
* Data & Records Management – Maintaining service trackers, attendance records, and monitoring evaluations.
* Supplier Liaison – Communicating with training providers to confirm bookings and course details.
* Supporting accounts payable – checking invoices against delivery prior to payment
* General Administrative Duties – Supporting the wider team with ad-hoc administrative tasks, including answering calls.
About You
Essential Skills & Experience:
Strong administrative experience in a customer service or training environment.
Excellent attention to detail – ensuring accuracy in data entry, invoices, and communication.
Process-driven mindset – comfortable working with structured workflows.
Confident communicator – written and verbal (email, phone, and virtual meetings).
Bonus if you have
Experience in training or learning administration.
Knowledge of compliance processes related to training and learning.
The Details
* Contract Type: Part-time, 25 hours per week
* Location: Hybrid (2 office days per week) – office is currently Sawbridgeworth
* Salary: £17,334 per year based on 25 hours (£26,000 pro-rata)
Benefits Include:
* Casual dress
* Company pension
* Free parking
* Health & wellbeing programme
* On-site parking
* Work from home
Schedule:
* Flexitime ( 5 hours between 9am and 4 pm)
* Monday to Friday
* No weekends
Experience:
* Administrative: 5 years (required)
Language:
* English (preferred)
Job Type: Part-time
Pay: £17,334.00 per year
Expected hours: 25 per week
Benefits:
* Casual dress
* Company pension
* Flexitime
* Free parking
* Gym membership
* On-site parking
* Sick pay
* Work from home
Experience:
* Administrative: 3 years (required)
Language:
* English (preferred)
Work Location: Hybrid remote in Sawbridgeworth CM21 9JX
Application deadline: 21/02/2025
Reference ID: Admin125