Office Coordinator - Inspiring Architecture Firm
Join a creative, design-led practice where organisation meets inspiration!
We're partnering with an award-winning architecture firm in search for a proactive and organised Office Coordinator to join their friendly studio in a varied and rewarding role. If you enjoy being the go-to person who keeps everything running smoothly, from greeting clients to supporting Directors, this could be the perfect opportunity.
The Role
As an Office Coordinator, you'll be at the heart of the practice, providing vital support across administration, reception, marketing, health & safety, and senior management. It's a great opportunity for someone at the start of their career, who enjoys variety and thrives in a collaborative, creative environment.
Key Responsibilities
Reception & Front of House
Welcome clients and visitors, creating a warm, professional first impression
Manage phone calls, mail, deliveries, and meeting room bookings
Prepare meeting rooms with refreshments, A/V setup and layoutOffice Administration
Maintain efficient office systems, records, and supplies
Process invoices, expenses, and data entry
Liaise with suppliers and facilities to ensure smooth operationsMarketing Support
Assist with website updates, social media, and marketing materials
Coordinate photography, events and exhibitions
Support the team with presentations and bid documentsHealth & Safety / Quality Assurance
Maintain up-to-date H&S and QA records
Assist with compliance, audits, and certification renewals
Help review and update policies and proceduresExecutive Support
Provide diary management and travel coordination for senior staff
Prepare agendas, take minutes, and follow up on actions
Support directors with presentations and internal communications
About You
You'll be a confident communicator and natural organiser, with a positive and professional approach.
We're looking for someone who has:
Experience in an administrative or reception-based role
Strong organisational and multitasking skills
Great written and verbal communication
Proficiency with MS Office; experience with design or social media tools is a bonus
Attention to detail, reliability, and a proactive attitude
Discretion and professionalism when handling confidential information
Why Join Us?
You'll be part of a collaborative and creative team that values precision, design, and innovation. Offering:
Full-time hours: Monday to Friday, 9:00am - 5:30pm
£25,000 - £28,000 per annum
Benefits: Pension, generous holiday allowance, professional development opportunities, and ongoing training
A supportive environment where your contribution really makes an impact, with the opportunity for progression!
How to Apply
If you're an organised, energetic person who enjoys variety and wants to play an integral role in a respected architectural practice, apply today to become their next Office Coordinator!
Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK