Job overview
NHS England funds the Internal Medicine Strategic Network (IMSN). We are in the early stages of building a skilled, multidisciplinary team to lead transformation across specialised services. This is a formative phase that offers the opportunity to help shape how the Strategic Network operates and delivers impact across Cardiac, Renal, and Vascular Operational Delivery Networks.
Main duties of the job
The Strategic Network Administrator provides comprehensive administrative coordination for Strategic Network and Operational Delivery Network activity. You will be the operational hub for meetings, documentation, events, and communication across specialised services.
Working for our organisation
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please refer to the attached job description and information pack for further details and support with your application.
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person specification
Qualifications
Essential criteria
1. GCSEs or equivalent qualifications, including English and Mathematics.
2. Relevant administrative or business qualifications (e.g., NVQ Level 3 in Business Administration) are desirable.
Desirable criteria
3. Courses / further study to show evidence of personal development.
Experience
Essential criteria
4. Previous experience in an administrative role, preferably within the NHS or a healthcare setting.
5. Experience in handling queries, managing documentation, and liaising with stakeholders.
6. Experience in coordinating complex data collection and validation processes.
7. Experience in managing multiple mailboxes.
8. Proved organisational and planning skills, formal minute-taking.
9. Experience in reviewing and developing administrative processes and procedures.
10. Proven ability to deliver a high standard of customer care.
Desirable criteria
11. •Experience of working within Operational Delivery Networks
12. Experience in organising events.
Personal Skills
Essential criteria
13. Strong organisational and time management skills.
14. Excellent communication and interpersonal skills.
15. Ability to speak with patients and their families, within network forums and meetings, which have patient involvement, with care and compassion.
16. Ability to work independently and as part of a team.
17. Attention to detail and accuracy in all tasks.
18. Communicate complex information that may require tact and diplomacy.
19. Excellent general office administrative skills
Behavioural Skills
Essential criteria
20. Commitment to the NHS values and principles.
21. Demonstrates a patient-centred approach to care.
22. Proactive approach to problem-solving and process improvement.
23. Ability to maintain professionalism and provide support in emotionally charged situations.
24. Comfortable with demanding workloads and competing priorities.
25. Ability to work effectively under pressure to meet deadlines.
26. Proven ability to work in a team environment and deliver team objectives.
27. Ability to work in isolation and as part of a team.
28. Ability to travel within the network.
29. Positive attitude to all tasks and stakeholders.
Technical Skills
Essential criteria
30. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
31. Ability to use data management systems and IT resources effectively.
32. Competence in managing project documentation and artefacts.
33. Strong analytical skills, with the ability to interpret complex data.
Freedom to Act
Essential criteria
34. Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines.
Equality Diversity & Inclusion
Essential criteria
35. Evidence of having undertaken own development to improve understanding of equalities issues
36. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications